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Job Title:  Procurement Officer (Fresher Jobs)

Organisation: Buildnet

Duty Station:  Kampala, Uganda

About US:

Buildnet is a private limited liability company that was incorporated in 2011 under the laws of the Republic of Uganda. We are a Reputable, Compliant and Trusted Real Estate Development Company that has made a mark in providing Quality and Affordable housing options for people from all walks of life most notably, one, two and three bedroom Apartments for sale, richly endowed stand-alone villas all ranging from as low as 65M UGX.

Key Duties and Responsibilities:

Procurement Planning & Strategy:

• Develop and implement procurement strategies to meet the needs of the construction, sale, and maintenance projects for condominiums.
• Work closely with project managers, construction teams, and the maintenance department to understand project requirements and timelines for material and service needs.
• Plan and forecast procurement needs, ensuring that adequate resources are available when required and in line with project schedules.

Vendor & Supplier Management:

• Identify, evaluate, and select suppliers and vendors for construction materials, equipment, maintenance services, and other related goods.
• Establish and maintain strong working relationships with vendors, negotiating favorable terms, prices, and delivery schedules.
• Conduct periodic supplier evaluations to ensure compliance with contractual terms, quality standards, and delivery timelines.
• Manage vendor contracts, ensuring that agreements are adhered to and that any issues are promptly addressed.

Purchase Order & Contract Management:

• Prepare and issue purchase orders for materials, equipment, and services required for ongoing and upcoming construction and maintenance projects.
• Review and negotiate contracts with suppliers and service providers, ensuring that they meet Buildnet Uganda’s requirements and are cost-effective.
• Track and monitor procurement contracts to ensure timely delivery and compliance with agreed terms.
• Ensure all procurement activities are documented, including purchase orders, contracts, and correspondence with vendors.

Material Sourcing & Inventory Management:

• Source and procure construction materials (e.g., cement, steel, paints, fixtures) and maintenance supplies (e.g., cleaning products, landscaping tools) in line with project specifications and budget.
• Coordinate with the warehouse and maintenance teams to monitor stock levels, track material usage, and ensure the timely replenishment of inventory.
• Ensure that the quality of materials procured meets industry standards and project specifications, conducting quality checks as necessary.
• Manage the storage and handling of materials and ensure that they are stored safely and are readily available when needed.

Cost Control & Budget Management:

• Work within project budgets to source materials and services at competitive prices without compromising on quality or timeliness.
• Monitor market trends and price fluctuations, sourcing materials and services from the most cost-effective suppliers while maintaining the quality required.
• Assist in developing and managing procurement budgets, ensuring that procurement activities remain within the allocated financial constraints.
• Track expenditures related to procurement, and prepare regular reports on procurement costs, savings, and variances for management review.

Compliance & Legal Requirements:

• Ensure that all procurement activities comply with local laws, regulations, and company policies.
• Maintain up-to-date knowledge of procurement best practices, industry standards, and any changes in relevant regulations that may impact procurement.
• Assist with audits of procurement processes, ensuring transparency, efficiency, and accountability in all procurement activities.
• Manage procurement documentation and contracts to ensure compliance with company policies and relevant legal requirements.

Coordination with Construction & Maintenance Teams:

• Collaborate closely with project managers and the construction team to ensure that materials and services are procured in line with project timelines and specifications.
• Work with the maintenance department to ensure the timely procurement of goods and services for property upkeep, ensuring minimum downtime and effective maintenance operations.
• Respond to urgent or last-minute procurement needs for both construction and maintenance, ensuring that delays do not impact the progress of projects.

Sustainability & Risk Management:

• Assist in the identification and procurement of sustainable materials and services that align with Buildnet Uganda’s commitment to environmental responsibility.
• Assess and manage procurement risks, including supply chain disruptions, price volatility, and quality concerns, to minimize the impact on operations and projects.
• Ensure that all purchased goods meet environmental standards and regulations, and that suppliers adhere to ethical practices.

Reporting & Documentation:

• Maintain accurate records of all procurement transactions, including quotes, purchase orders, contracts, and receipts.
• Prepare regular procurement reports for senior management, detailing progress, challenges, and opportunities for cost-saving initiatives.
• Maintain up-to-date supplier databases and ensure that all procurement documentation is accessible and organized for easy reference.

Qualifications, Skills and Experience:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Construction Management, or a related field.
• Professional certification an added advantage.

Experience:

• At least 3 years of experience in procurement, with a focus on construction materials, real estate, or property management.
• Experience in negotiating with suppliers, managing contracts, and handling large-scale procurement activities.
• Familiarity with procurement software (e.g., SAP, Oracle, or similar platforms) and Microsoft Office Suite.

Skills:

• Strong negotiation and vendor management skills.
• Excellent communication skills, with the ability to liaise with various departments and external suppliers.
• In-depth knowledge of procurement best practices, construction industry materials, and services.
• Strong analytical and problem-solving skills with the ability to assess and mitigate procurement risks.
• Ability to manage multiple procurement processes simultaneously, ensuring timely and cost-effective outcomes.

Personal Attributes:

• Detail-oriented and organized, with the ability to track and manage complex procurement processes.
• High level of integrity and professionalism in managing supplier relationships and handling procurement transactions.
• Proactive, with the ability to anticipate and address procurement challenges before they affect project timelines or budgets.
• Team player, able to work collaboratively with construction, sales, and maintenance teams.
• Strong decision-making skills, with a focus on optimizing costs without compromising quality.

How to Apply:

All candidates should apply online at the link below.

Click Here

NB: Physical/ hard copies will not be accepted.

Deadline: 10th February 2025

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