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Job Title:  Senior Strategic Planning Officer  

Organisation: Uganda Tourism Board (UTB)

Duty Station:  Kampala, Uganda

Reports to: Finance & Planning Manager

 

About the Company:

Uganda Tourism Board (UTB) is a statutory organization established by Uganda Tourism Board Statute of 1994 and reconstituted in the Tourism Act 2008 with the following Statutory Objectives:

• To promote and contribute to the Development of Tourism sector both within and outside of Uganda.
• To coordinate with the Ministry responsible for Tourism and the private sector in the implementation of the National Tourism policy.
• To carry out any other activities as are incidental or conducive to the attainment of the two objectives specified above.

 

Job Summary:   A Senior Strategic Partnerships Officer in charge of partnerships and resource mobilisation is responsible for strategically planning, securing, and managing resources to support the successful execution of projects. This role requires a blend of project management expertise, Planning and the ability to secure financial resources from various stakeholders

 

Key Duties and Responsibilities:

KRA 1: Resource Mobilisation Strategy

• Develop and implement resource mobilisation strategies to secure funding and other resources needed for projects.
• Identify and pursue new opportunities for resource generation, including grants, partnerships, and investments

KRA 2: Identifying Funding Opportunities

• Ensuring the number of corporate partners: Donors, trusts, and institutional funders (directly or via partners) supporting UTB’s work increases in line with UTB strategic plan
• Scanning relevant forums, websites, newspapers, newsletters, meetings for funding opportunities
• Identifying, reviewing and analysing funding opportunities and requirements (bid analyses),
• Aligning funding opportunities with UTB strategy, partnerships and internal preparation and implementation capacity.
• Maintaining database with funder information to support process of identifying, reviewing and analysing funding opportunities.

KRA 3: Preparation and Submission of Funding Opportunities

• In collaboration with technical teams develop compelling, high quality, competitive funding proposals and relevant documentation (concept notes, proposal log frames, budgets, etc.) for different donor types, to enable review and timely submission
• Promoting funding proposal writing and reporting
• Ensuring diverse range of multiple proposals are running concurrently to provide an opportunity for success
• Supporting strategic planning and management through the provision of support in fund requisition, acquisition and proposal budget preparations and ensuring adherence to guidelines
• Evaluate and improve process of preparation and submission of funding proposals.
• Perform secretarial role to the UTB project preparation committee (PPC).

KRA 4: Stakeholder Management

• Build and maintain strong relationships with donors, partners, investors, and other stakeholders.
• Communicate effectively with stakeholders to align expectations and secure commitments.
• Develop proposals, presentations, and reports to engage and update stakeholders.

KRA 5: Budgeting and Financial Management

• Monitor and manage project expenditures to ensure financial resources are used efficiently.
• Ensure that financial reporting and documentation meet donor and regulatory requirements

KRA 6: Strategic Partner Identification and Management

• Identify and cultivate partnerships with organizations, governments, and private sector entities that can provide resources and advocacy for UTB
• Negotiate terms and agreements to formalize partnerships and resource commitments.
• Understanding the strategic technical/programming priorities for UTB and liaising with UTB Heads of Department to understand resource requirements (financial and technical)
• Carrying out stakeholder analysis to identify organisations and institutions with whom relationships need to be built and maintained
• Researching opportunities and creatively identifying mechanisms for generating income streams.
• Proactively identifying and building relationships with donors/ funders and strategic partners so that strong, long term, relationships of mutual benefit are developed
• Keeping abreast of funders interests and trends in the sector; including developing mechanisms for being aware of opportunities for partnerships with UTB.

KRA 8: Project Planning and Execution

• Oversee the planning, implementation, and monitoring of projects to ensure they are completed on time and within budget.
• Coordinate with internal departments and external partners to secure the necessary resources for project success.
• Use project management tools and methodologies to track progress and adjust plans as needed.

KRA 9: Reporting and Documentation

• Prepare regular reports on resource mobilisation activities, including successes, challenges, and lessons learned
• Ensure all resource mobilisation efforts are well-documented and compliant with organisational and donor requirements

KRA 10: Risk Management and Implementation

• Identify potential risks related to resource mobilisation and develop mitigation strategies
• Monitor and assess risks throughout the project lifecycle, making adjustments were necessary.
• In liaison with departments, develop risk assessment tools that are applicable and relevant to identifying potential risks
• Developing risk performance indicators so that risk can be accurately monitored and managed with respect to project management.
• Working with the Managers to ensure that risk assessment plans are implemented and identified recommendations are implemented.

 

Key Performance Indicators

• Database of projects profiled for promotion.
• Database of funders/strategic partners to collaborate with UTB
• Funds attracted to implement UTB strategic objectives
• Pipeline of projects
• Resource mobilisation Framework in place to guide project preparation committee
• Quarterly reports produced and shared with Management

Qualifications, Skills and Experience:

• Honour’s degree in Business Administration, Finance, Economics, Project Management, or a related field.
• Master’s degree in any of the above fields
• Certifications: PMP (Project Management Professional), PRINCE2 (Projects in Controlled Environment), Project analysis and reporting tools, etc or equivalent certification is an added advantage.

Experience

• 5 years of experience in project management, with at least 3 years in a senior role focused on promoting strategic development and resource mobilisation.
• Proven track record in securing funding and resources from diverse sources, including grants, investments, and partnerships.
• Experience in developing financial models for bankability.
• Project proposal writing.
• Familiarity with donor and government compliance and reporting requirements.

Key competencies:

Technical Competencies

• Proficiency in financial management and budgeting.
• Presentation skills in a large group.
• Research/Knowledge Management skills.
• Ability to work with database applications.
• Excellent reporting skills and ability to relate sensitively to diverse groups.
• Experience in program administration, operating procedures, oversight and monitoring.
• Knowledge of project funding procedures and guidelines.
• Experience with project management softwares.

Behavioural/Generic Competencies

• Strong leadership and team management skills.
• Excellent communication, negotiation, and interpersonal skills.
• Excellent critical, creative thinking and analytical skills.
• Self-driven and able to deliver results with minimum supervision.
• Excellent written and verbal communication skills.
• Ability to work independently and as a member of a team to implement projects in collaboration with partners.
• Ability to think strategically and creatively to secure resources.
• Ability to work effectively with governmental and non-governmental organizations and local communities in carrying out project objectives.

 

How to Apply:

Interested and eligible Ugandans who meet the above requirements are invited to apply. Application with detailed CV (with email, telephone contact and postal address), plus copies of all academic certificates and transcripts, testimonials, past appointments copy of National identity card, contact details (telephone, postal and email addresses) of three competent referees should be sent by courier or hand delivered to the address below.

 

Chief Executive Officer

Uganda Tourism Board

Plot 42, Rotary Avenue (Lugogo Bypass)

6th Floor Lugogo House,

P.O. BOX 7211 KAMPALA

TEL. +256 414 342196/7 Fax +256 414 342 188

E-mail: utb@utb.go.ug

 

Deadline: 21st March 2025 by 5pm

 

Please note that only shortlisted candidates will be contacted

 

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