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Job Title:    Grants Accountant

Organization: Habitat
for Humanity Uganda (HFHU)

Duty Station: Kampala,
Uganda

Reports to: Finance
and Administration Manager

 

About US:

Habitat for Humanity
Uganda (HFHU) is affiliated to Habitat for Humanity International (HFHI)
headquartered in Atlanta – Georgia (U.S.A); and is an ecumenical Christian
ministry that is dedicated to eliminating poverty housing. HFHU functionally
reports to HFHI’s Europe Middle East and Africa (EMEA) Area Office in Pretoria
– South Africa. We empower people in the world’s poorest communities to
overcome the chronic lack of decent, affordable housing In 2017 Habitat for
Humanity Uganda projects to serve over 16,000 vulnerable children and orphans.

 

Job Summary:  Reporting to the Finance and Administration
Manager, the Grants Accountant will support the implementation, monitoring and
evaluation, budgeting and tracking, financial and narrative donor reporting,
coordination and ensuring compliance with Habitat for Humanity Uganda and Donor
rules and regulations/requirements. The Grants Accountant will also manage the
day to day grant compliance and financial reporting for donor-funded activities
in Habitat for Humanity Uganda.

 

Key Duties and Responsibilities:  

 Coordinating
stakeholders involved in grant management to ensure that:

·       
They are
all aware of the terms and conditions of the grant regarding expected
programmatic deliverables and all information created during proposal
development and donor negotiations.

·       
That
ongoing information related to the grant is communicated to relevant stakeholders.

Appropriate tools
are available and used to manage programmatic implementation and compliance
such as:

·       
Developing
and monitoring annual project implementation work plans/Gantt charts
(everything from procurement/award to evaluation)

·       
Reporting
calendar and required report templates

·       
MOU
templates and partner agreements are reviewed by appropriate team members

·       
Conducting
Due Diligences on prospective partners to work with HFH Uganda.

Reviewing grant
budgets and work plans ensuring that:

·       
The
grant budgets for grant proposals are aligned to the proposed work plans.

·       
The
budget and budget narrative follows the donor’s budgeting guidelines.

·       
Timely
feedback and responses are given to questions raised by the Donor, Finance and
Administration Manager or EMEA Grants.

·       
Correct
budget coding has been used to facilitate posting and tracking in the Financial
Management System for monitoring and analysis.

Monitoring and
coordinating grant financial management, compliance and reporting including:

·       
Liaising
with partners on grant implementation, reporting, information sharing and
further work planning.

Ensuring compliance
with the donor financial contractual obligations by:

·       
Assisting
HFH Uganda in creating and reviewing of financial compliance checklist,
compliance briefings and briefings on the importance of maintaining support
documentation etc.

·       
Conducting
initial assessment of financial systems to ensure HFH Uganda has set-up correct
codes to enable financial reporting in Sun-Systems such as Project codes, fund
codes and Donor Activity codes.

·       
Conducting
periodic reviews of the financial transactions supporting documentation to
ensure compliance with the donor rules and regulations.

·       
Capturing
transactions in Sun-Systems and ensuring that grant financial reports are
reconciled to the ledger.

·       
Preparing
or reviewing and analyzing the budget variance analysis; grant actual
expenditure & vs. grant budget, budget variance justification, and advise
the Finance and Administration Manager.

·       
Assisting
the Finance and Administration Manager with preparation of budget realignment
requests where applicable.

·       
Working
with the Finance and Administration Manager to respond to the grant audit
findings and highlighted risks and project evaluation concerns.

·       
Working
with the Finance and Administration Manager to develop and strengthen the
internal controls environment in as far management of the grant is concerned.

·       
Reviewing
and providing feedback to the Finance and Administration Manager on the
programmatic and financial donor reports prior to submission, ensuring these
are timely, accurate and reliable and in compliance with the contractual
obligations.

·       
Periodic
field visits to check on grant activities progress, consistency and level of
compliance.

·       
Proactively
identifying problem areas or potential problems, making recommendations to
address issues before they impact the grant, developing action plans and
following up with the Finance and Administration Manager to ensure that
identified issues have been addressed.

Capacity Building
and Training

·       
Supporting
the Finance and Administration Manager with reviewing the grant agreements
against HFH Uganda systems and policies. Identifying the gaps and assisting in
the development of systems and procedures that would enable full compliance
with the contractual obligations.

·       
Providing
input into grant management related policies and work with other parties to
develop and institutionalize detailed implementation procedures based on the
grant management policies and the applicable specific donor rules and regulations.

·       
Identifying
and sharing best practices in grant management at the local, national and
international levels.

·       
Arranging,
and/or conducting training and capacity building to address grant management
competency gaps at the National Office and Field Offices.

·       
Grant
cash flow management: Ensuring the grant cash flow is managed in line with the
donor requirements and HFH Uganda procedures

·       
Any
other reasonable duties as relates to the interests and operations of Habitat
for Humanity Uganda.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold an undergraduate Degree and/or professional qualification
in Accounting, Finance, Business Studies, Auditing or related field

·       
At least
five years’ experience in grant management in a major Non-Governmental Organizations.

·       
Experience
in project management and financial management

·       
Development
and designing of trainings; and facilitating training workshops

·       
Good
track record of Project Budgeting and tracking

·       
Ability
to understand financial reports and analyze financial variances

·       
Detail
oriented, particularly with regard to donor agreements, contracts and
other  related legal documents

·       
Good
negotiation skills

·       
Ability
to work under pressure and with minimum supervision, willing to learn, team
builder, innovative and demonstrate capacity for maintaining high professional
standards.

·       
Ability
to coordinate both financial and programmatic functions of grant management

·       
Good
management skills (planning, organizing and monitoring)

·       
Ability
to manage horizontally and vertically (professional / superiors/subordinates,
peers)

·       
Good
communication and inter-personal relation skills

·       
Patience
and perseverance in understanding and explaining issues with Field Staff.

·       
Strong
writing skills (clear, concise and compelling)

·       
Comfort
and efficiency in IT systems including MS Office Suite. Knowledge of SUN-System
is required.

·       
Ability
to travel

·       
International
experience managing multi-cultural partners and stakeholders.

·       
Working
knowledge of accounting principles, systems, and analysis of financial reports

·       
Knowledge
of safeguarding policies and practices to protect children and vulnerable
people

·       
Knowledge
of legal issues particularly related to grant agreements and/or contracts in
general

·       
High
level of integrity, self-driven and able to set own work schedule with rigorous
deadlines.

 

How to Apply:

All qualified and
interested candidates should send their applications should be addressed to the
Human Resource and Administration Department and submitted to this email:
hr@hfhuganda.org or hand delivered to plot 91, Kira Road, Kamwokya.

 

The position applied
for should be indicated clearly in the subject line.

 

Note: All candidates
who previously applied for these roles are advised not to re-apply.

 

Deadline: Friday, 5th February 2021

 

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