The Ugandan Jobline

• Process documentation for execution of logistics operations (e.g.
  customs clearance, invoice verification), take appropriate actions to
  resolve operational issues escalating various issues to the supervisor;
• Vetting Supplier invoices (both physical and electronic) for
  authenticity and liaising  with
  field staff for raising receipts in the system where they have not been or
  capturing loss of food on waybills in the system;
• Automation/preparation of SESs in support of Supply payment process
  and consequently handing them oveer for payments (transport and logistics
  services);
• Work with Finance to ensure supplier invoices are uploaded into ITS
  for payment;
• Process supplier invoices for payment. Run reports in the system,
  attach thenecessary document extracts to invoices in ITS for payment
  approval;
• Work with Finance to see to it that loss indicated on Supplier
  invoices is deducted from their payments
• Filing invoices and all other LTSH related documents
• Support the process of supplier documents return (where there are
  mistakes) and be a contact point for supplier queries;
• Performs any other duties as deemed necessary.

• The ideal candidate for the United Nations UN World Food Programme
  (WFP) Logistics Assistant (Funds Management) job placement should hold a
  University degree with experience in any of the following:  Statistics, Economics, Commerce, Applied
  Science/ Mathematics, Business Administration, Transport/Freight
  forwarding/Customs clearing and or Logistics/supply chain management;
• At least three (3) years of progressively responsible experience in
  supply chain activities;
• At least three (3) years of progressively responsible experience in
  funds management;
• Good working knowledge and experience using MS Office applications
  is a must.
• Experience using corporate systems to monitor ongoing shipments,
  pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting
  reports.
• Experience in measuring service providers’ performance against set
  KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate
  systems.

• Supply Chain Management and Optimization: Displays aptitude at monitoring and
  reporting on supply chain operations to enable teams to efficiently assess
  the performance and sustainability of current networks.
• Planning, Project & Resource Management: Supports the planning, forecasting &
  resource management efforts of own team by collecting data from diverse
  sources.
• Information Management & Reporting: Collates accurate and timely information
  and data to enable informed decision making on reporting within individual
  unit and consequently the greater humanitarian community.
• Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary
  information to enable WFP to make informed operational decisions.
• Warehouse and Inventory Management: Demonstrates ability to implement
  operational warehouse procedures and normative guidance in order to manage
  WFP’s warehouse, handle inventory effectively through corporate systems,
  and ensure loss mitigation.
• Technical Assistance and Coordination: Demonstrates awareness of the
  importance of technical assistance and coordination with key stakeholders
  and an ability to carry out logistics activities, respecting individual
  mandates and programme priorities.

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