The Ugandan Jobline

• Check the provision of a range of services, in coordination of
  facilities, Fleet Management, and related areas in the identification of
  new requirements aiming at efficiency, cost effectiveness and timeliness
  of operations and services;
• Facilitate inventory control and management ensuring: Receiving of
  inventory, Recording of assets and tracking in the corporate system (GEMS)
  accurately including using of GEMS Mobile Application rolled out in the
  country;
• Collate and process information including  dissemination to support the production
  of standard documents and regular reporting on Asset Management, to enable
  decision making and the effective management of resources;;
• Manage and maintain paper and electronic records within the area of
  responsibility in accordance with the established procedures;
• Carry out research and perform basic analyses of data, communicate
  to internal and external stakeholders including HQ to contribute to the
  provision of accurate information and effective management of resources on
  Asset Management.
• Be a point of contact for Travel and Protocol for internal queries,
  to facilitate the provision of efficient and effective resolution of daily
  issues;
• Gather information with clear direction to support the drafting of
  documents and preparing reports by other staff.
• Respond to queries and escalate where appropriate, in order to
  provide a timely and accurate service to clients.
• Support processing and managing routine administrative and financial
  tasks in various functional areas, to contribute to the effective and
  timely management of resources.
• Take responsibility for the maintenance of set standard systems and
  files, to ensure information is accurate and readily available for the
  function.
• Take responsibility for data integrity to facilitate availability of
  accurate information in corporate systems.

• The ideal candidate for the United Nations UN World Food Programme
  (WFP) Business Support Assistant (Travel & Protocol) job placement
  should hold a Diploma in any of the following disciplines: General
  Administration, Business Administration, Secretarial Studies or related field
  obtained from a recognized institution
• At least four (4) or more years of progressively responsible work
  experience working in a busy environment in reputable organisations in a
  relevant business stream.
• Experience in managing assets and facilities
• Proficient in the use of office equipment and computer software
  packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete
  processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range
  of individuals.
• Ability to identify data discrepancies and rectify problems
  requiring attention.
• Ability to offer guidance or basic on-the-job training to more
  junior staff.

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