The Ugandan Jobline

Job Title:   Finance & Administration Officer    

Organisation: CABI

Duty Station:  Entebbe, Uganda

About US:

CABI is an international not-for-profit organization that improves people’s lives by providing information and applying scientific expertise to solve problems in agriculture and the environment. CABI is an intergovernmental organization that can trace its origins back to 1910. Our 49-member countries guide and influence our core areas of work, which include International Development and Publishing.

Job Summary:   The position holder will coordinate finance, administration and procurement – related activities for CABI in Uganda.

Key Duties and Responsibilities:

• Oversee day-to-day financial and administration operations, including payments, petty cash, and bank transfers.
• Act as one of the bank agents for the organization, additionally collaborate with the finance team in the regional centre office to optimize banking processes and reduce transaction costs.
• Maintain accurate financial records and ensure compliance with relevant accounting standards and organizational policies.
• Assisting in the administration of country statutory requirements.
• Pay close attention to financial liquidity, forecasting cash flow, requesting for adequate floats from the Africa regional office and ensuring timely payments.
• Manage the payment process for suppliers, ensuring accuracy, timeliness, and compliance with contractual agreements, working closely with the procurement team to validate invoices, verify receipts, and reconcile vendor accounts.
• Prepare payment vouchers and cheques and /or Initiate payments in the online banking platform and circulate for  authorization from signatories as per bank mandate.
• Administration of petty cash including withdrawal from bank, disbursement to and receiving of cash from staff for project and office operation activities and conducting daily cash counts and reconciliation.
• Post source documents in the accounting system and file electronic copies in shared file, for reconciliation and audit.
• Issue and reconcile staff travel advances, ensuring compliance with travel policies and accurate record-keeping.
• Review of expense and partner expense claims, accountabilities for authorization by budget holders/line managers and preparing journals for authorization before posting into the system.
• Ensure reasonable utilization of all office stocks and secure insurance for all registered assets.
• Support in organizing meetings, workshops, and events, including logistics, scheduling, and coordination.
• Assist in maintaining a filing system for administrative and financial documents.
• Collaborate with other departments to streamline financial & administrative processes and enhance overall efficiency.
• In consultation with the Procurement Officer, ensure compliance with regulatory requirements and ethical standards relating to procurement of goods, services and works.
• Closely collaborate with the Project lead and the procurement team, to ensure that all project procurement needs are managed efficiently while keeping appropriate procurement request timelines.
• Working with the procurement team, support annual procurement planning.
• Ensure three way matching of documents is submitted to the procurement team to facilitate payments to vendors and completeness of the procurement process.
• Identify opportunities for continual improvement in services and value for money through data analysis and market insights.
• Prepare reports on purchasing activities, cost savings, and supplier performance.

Qualifications, Skills and Experience:

• Bachelor’s degree in Finance, Accounting, Supply chain, Business Administration, or related field.
• Professional qualification in accounting and procurement.
• Minimum 5 years’ experience in a similar role.
• Familiarity with relevant financial and procurement software and tools.

Knowledge & Skills:

• Knowledge of accounting principles, budgeting, procurement processes, banking operations, and supplier management.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Proficient in Microsoft Office Suite and financial software.

Desirable Start date: 1st March 2025

How to Apply:

To apply please submit your CV and a cover letter via our online recruitment portal at the link below.

Click Here

Deadline: 31st January 2025

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