The Ugandan Jobline

• Ensures validation and recording of Requisition Orders (ROs)
  according to established criteria
• Ensures accurate and timely follow-up and treatment of Requisition
  Orders
• Provides feedback to the requester concerning status of validated
  Requisition Orders
• Update and close RO files
• Establishes and keep up to date RO Data Base
• Investigates for delayed RO
• Monitor and follow up on claims and claims procedures
• Carry out purchasing in accordance with ICRC standards within local
  area for those items not forwarded to Manila
• Ensures that purchasing is carried out in accordance with ICRC
  standards, is auditable and fully transparent and is carried out in to the
  satisfaction of the “client” departments
• Liaises with the Administration on financial issues

• Manages the warehouse including monthly stock inventory for all
  assistance items in accordance with ICRC guidelines
• Ensures all the stock items are accompanied by the appropriate
  documents
• Ensure that all warehouses are appropriate for requirements, clean
  and secure
• Reports to the Immediate Supervisor in order to enable him / her
  maintaining optimum stock levels, using cards or other systems, this
  according to regulations in place and instructions received by the
  Immediate Supervisor
• Responsible for the reception, careful inspection of all items
  delivered to all types of stocks and documents signature.
• Responsible for the proper and careful storage of all items and for
  their packing and loading for distribution to ‘clients’
• Supervises / checks the Loaders / Head Loaders while working in the
  store
• Locks warehouses whenever no staff is present

• As required to operate and maintain ICRC logistics standard computer
  system

• The incumbent will also arrange and execute forwarding of all
  assistance items, diplomatic pouch, personal effects to final destination
  as requested
• Send back to issuer all Waybills after having signature.
• Maximise fleet efficiency and effectiveness through planned resource
  allocation and maintenance in accordance with Workshop Manager (or VFM)

• Send monthly statistics to Headquarters all logistics forms copies
  after checking and signatures

• Abides by the Security Rules and the ICRC Code of Conduct at all
  times;
• Ensures optimal information management and sharing within the
  delegation in line with internal guidelines and in full respect of
  confidentiality principles;
• Performs duties and tasks not covered in this job description and
  provides support to other departments when necessary.

• Meetings with internal customers for collaborative demand planning
  (CDP)
• Order management
• Maintenance, follow-up and statistical reporting using the Field
  Supply System (FSS) application
• Follow-up on inventory levels
• Warehousing
• Transport of goods and coordinating trips into the field
• Import-export formalities
• Filing and archiving of documents.

• The International Committee of the Red Cross (ICRC) Logistics Assistant
  job should preferably hold a University degree in Logistics, stores,
  supply chain management or related field
• Two to three years of work experience in a logistics department or
  environment
• Good computer skills, especially in Excel & Word
• Able to work within deadlines and sometimes under stressful
  conditions
• Driving skills with a valid driving permit with B and DM classes is
  an added advantage
• Personal integrity, honesty, discretion and reliability.
• Excellent report-drafting skills, with consistent attention to detail.
• Excellent communication and interpersonal skills; ability to train,
  coach and motivate others.
• Strong sense of responsibility and ability to take initiative and to
  work independently.

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