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Job Title:  Procurement Officer 

Organisation: Yalelo (U) Limited

Duty Station: Kampala, Uganda

Reports to: Procurement Manager

About the Company:

Yalelo (U) Limited is a tilapia fish farm that was established in Uganda in 2019. The farm is located in Butembe, Buikwe district on the shores of Lake Victoria. Yalelo Uganda is a subsidiary of First Wave Group B.V; a Dutch company with a portfolio of aquaculture related assets in Africa. First Wave Group owns and operates Yalelo Zambia, a pioneer of Aquaculture founded in 2011 that has grown quickly to become the leading fish farm in Zambia and among the largest aquaculture farms in Africa.

Job Summary:  The procurement Officer supports the effective delivery of procurement services by promoting a collaborative, client-focused, quality and result-oriented approach in the Procurement Unit

Key Duties and Responsibilities:

• Engage in the pre-qualification of suppliers at the beginning of each year and have them registered in the supplier database.
• Coordinating with user departments on product/service specifications for their needs to ensure timely delivery of the right supplies or services.
• Submitting sourcing for supplies/services, obtaining quotes and proposals and sharing them with the Procurement Manager for Evaluation and approval
• Ensuring all the necessary documentation regarding international purchases like tax exemptions and import permits are acquired ahead of time to ensure smooth clearance of goods at all terminals until delivery to our warehouse in coordination with the procurement manager.
• Follow up with the clearing agents to ensure to ensure smooth and timely clearance and delivery of shipments.
• Ensure adherence to the company procurement policy, rules and procedures, making sure all requisitions and orders are initiated, tracked and closed in the D365 System.
• Ensure all Invoices from suppliers are submitted timely and follow up with Finance for payment updates and ensure that payment slips are shared with respective suppliers.
• Updating all key stakeholders (user departments) on the status of their pending requisitions.
• Ensure that a report is submitted every end of month to the procurement manager detailing purchases per department, status, Category, and supplier.
• Prepare all Payment Vouchers needed for cash purchases, and ensure they are approved and submitted to Finance.
• Work closely with the procurement Manager to ensure all supplier contracts are negotiated, updated and uploaded on the contract’s tracker.

Other Duties:

• Receiving approved requisitions and process appropriate documents procedures for local or oversea purchases/services/contracts.
• Checking and classifying precedence of the requisition and process as priority setting of the material needed.
• Maintaining appropriate records, file all documentation of the procurement process for accountability and audit purposes (Requisition, RFQ, Quotations, POS, Invoices, Receipt, Delivery Notes, GRNs)

Qualifications, Skills and Experience: 

• A bachelor’s degree in Purchasing and Supply chain management/Logistics, Business Administration or related discipline.
• At least Three years of working experience in a similar role.
• Must be adept at problem-solving in a timely manner.
• Must possess strong interpersonal skills
• Must be able to communicate clearly, both written and orally,
• Must be able to prioritize and plan work activities to use time efficiently.
• Must be organized, accurate, and able to ensure quality work under tight deadlines.
• Able to uphold and respect procurement ethics and to conduct activities with integrity.
• A team player who demonstrates integrity, ethics, patience and flexibility
• Be able to work in a multicultural environment.

How to Apply:

All suitably qualified and interested candidates should apply online at the link below

Click Here

Deadline: 14th January 2025

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