The Ugandan Jobline

• Conduct spend analyses using historical spend data to identify trends
  that can be used to plan procurement activities and Frame Agreements.
• Quickly respond to field requests for information and advice and
  coordinate responses from a range of HQ units to provide a clear,
  consistent and timely response to the field.
• Analyse matters relating to procurement activities, and deliver
  information on all procurement activities within area of responsibility.
• Provide guidance and advice on UNHCR procurement policies and
  procedures to support and assist requesting sections.
• Evaluate purchase requisitions to ensure that specifications,
  delivery dates and all other requirements are in order. Process requests
  received for procurement of assigned goods/products.
• Draft and dispatch quotation requests and/or tenders.
• Assist in the evaluation of offers and draft bid-tabulations.
• Prepare and review proposals for award of contracts to the Committee
  on Contracts.
• Prepare Purchase Orders and send confirmations, requests for
  inspection and other correspondence.
• Monitor the manufacture/transport of ordered goods to ensure timely
  delivery.
• Establish Frame Agreements for the required item or item group.
• Identify, assess and select vendors based on their capability for
  delivering commodities and services.
• Coordinate activities of vendors performing supply related
  activities, and ensure that they understand and adhere to relevant UNHCR
  rules and procedures.
• Monitor performance of vendors under Frame Agreements by analysing
  the products and delivery performance. Maintain vendor and item master databases.
  
• Prepare and review proposals for award of contracts to the Committee
  on Contracts.
• Participate in Committee on Contracts meetings, probe unclear issues
  and participate with expert procurement advice, when requested. Follow up
  on decisions or actions from the Committee.
• Keenly monitor the quality and accuracy of supply chain related data
  in relevant business systems.
• Compile and analyse statistical information, identify trends and
  developments in supply chain related matters that will assist in decision
  making.
• Any other responsibility deemed necessary or as delegated by the
  supervisor in order to meet the level of service requires by the
  organisation.

• UNHCR supply chain rules and procedures are applied in a consistent,
  effective and transparent manner.
• UNHCR delivers timely and quality goods and services to persons of
  concern.
• UNHCR has effective partners to support supply activities within
  area of responsibility.

• The ideal candidate for the United Nations UNHCR Supply Associate
  (Procurement) job opportunity should have completed Secondary School
  Education with post-secondary training/certificate in Trade, Business
  Administration, Economics, Marketing or a related field;
• At least six years of previous relevant professional job experience;
  
• Fluency in English and working knowledge of another relevant UN
  language and/or local language (as applicable in the duty station)
• Completion of UNHCR learning programmes or specific training
  relevant to functions of the position such as the Supply Chain Learning
  Programme (SCLP);
• Other UN procurement and logistics training such as IAPSO and UNPD
• Extensive knowledge and working experience of PeopleSoft/MSRP Supply
  Chain applications.

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