The Ugandan Jobline

• In conjunction with headquarters, managing visas, plane tickets and
  associated required processes for the arrival and departure of
  international staff from the country
• Coordinating the movements of staff (local and international) and
  related administrative formalities (passports, visas, per diems) with the
  projects and headquarters
• Ensuring contact with external partners to stay informed on policies
  and procedures related to movements, entry/work regulations (immigration,
  UN, airline companies…)
• Being responsible for all administrative tasks required for
  personnel transiting through the capital (incl. transportation, briefings,
  financial matters and lodging)
• Ensuring the update of movement-related tools and Mission contact
  information and their regular distribution (incl. movement lists and
  evacuation/lists).
• Planning and supervising, in close coordination with the HR
  department, the associated processes (recruitment, training/induction,
  evaluation, potential detection, development and communication) of the
  staff under his/her responsibility (administrative assistants,
  housekeeping staff in order to improve people capabilities and to ensure
  both the sizing and the amount of knowledge required
• Being in charge of the preparation of per diems, modes of
  telecommunication, and housing/rooming assignments ensuring proper management
  of guesthouses (furniture, cleaning, food)
• Being responsible for the fi ling of administrative documents
  according to MSF standards and local legislation. Sending required
  documentation to HQ in a timely manner.

• The ideal candidate for the Medecins Sans Frontières (MSF) Admin
  Transit job must hold a Bachelor’s degree or Diploma in the following
  principles, Tourism Management, AITA, Business Administration or other
  related fields
• A minimum of two years of experience in busy environment, AITA
  experience is an added advantage
• Proficient in the use of office equipment and computer software
  packages, such as Microsoft Word
• Competences/ Skills: Team worker, Flexibility, mobility, rigour, pro-activity, able to
  work with multi-disciplinary and multicultural people.
• Language: English
  / French (Added advantage).

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