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Job Title:  Operations Officer  

Organisation: Development Alternatives, Inc. (DAI)

Duty Station: Kampala, Uganda

About the Company:

Development Alternatives, Inc. (DAI) is a private development company based in Bethesda, Maryland, US with additional corporate offices in London and Hemel Hempstead in the United Kingdom. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. We work with a wide range of clients, including national and local governments, bilateral and multilateral donors, private corporations, and philanthropies.

About USAID WFS Project:

The USAID Uganda Feed the Future Water and Food Systems (WFS) Activity is a five year activity (2023-2028) that aims to inclusively and equitably improve food and water security in the Kyoga Basin in northeastern Uganda, specifically three watersheds – Lokok, Awoja, and Lokere, by empowering individuals and communities to mitigate and adapt to shocks and stressors in order to improve livelihoods, maintain nutrition and health wellbeing, address drivers of conflict, and reduce reliance on humanitarian assistance. This area is home to nomadic pastoralists whose livelihoods are at risk due to violent cattle raiding and the effects of climate change (drought and flooding). This part of Uganda also suffers from fragmented markets, chronic underinvestment in public services, and a lack of private sector investment.

Job Summary:   The Operations Officer will provide a direct support to the Operations Manager in ensuring day-to-day office management and administration with high level of efficiency. S/he will collaborate and seek technical guidance from the Operations Manager and the Programs Team to ensure the project’s needs are taken into account throughout the execution of the operations role in the Catchment area/office.

Key Duties and Responsibilities:

Procurement

• Provide assistance to procurement team in database entry, procurement tracking, and reporting.
• Maintain integrity of procurement system and files in compliance with DAI practices and policies and USAID rules and regulations.
• Report accurate financial data to Finance Manager on planned procurement activities.
• Assist with the preparation of source selection memos which provide clear justification for selection of vendor/local subcontractor.
• Assist in developing procurement plans in accordance with the work plan.

Operations & administration;

• Manage the assets of the respective office and ensure they are tracked in the project Asset Register.
• Manage the office stores and issuance of consumables to the teams.
• Supervise the office assistant to ensure proper daily cleaning of office and outside compound.
• Supervise security providers to ensure proper deployment and execution of roles as per service agreement.
• With guidance from the Operations Manager, manage field office fleet and movement plans, vehicle maintenance and insurance.
• Manage guests/visitors at field/catchment office in line with DAI protocols.

Qualifications, Skills and Experience:

• Bachelor’s degree in business administration, management, or any related field.
• Minimum of 6 years of relevant experience in operations management with a good blend of procurement, logistics, administration, or related area
• Prior experience in USAID project operations management is desirable.
• Professional proficiency in English is required, and proficiency in local languages is preferred.

Skills:

• Highly organized.
• Strong problem-solving skills as well as exceptional customer relations (both internally & externally).
• Strong commitment to ethics and compliance to set procedures.
• Excellent communication written and oral communication skills.

How to Apply:

To apply, submit a cover letter and CV online through the FORMSITE job application link provided at the link below.

Click Here

Deadline: 27th December 2024.

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