The Ugandan Jobline

Job Title:  Project Coordinator

Organisation: ZOA Uganda

Duty Station: Arua, Uganda

About the Company:

ZOA is an international NGO that inspired by Christian identity and biblical message of reconciliation and restoration of a broken world with its headquarters in the Netherlands. ZOA operate in fifteen countries on and on three continents. At ZOA we provide relief to people affected by conflict or natural disasters, contribute to a new perspective of hope in which people work together for a promising future in dignity and mutual trust. Together with the affected communities we work on the recovery of their livelihoods.

Job Summary:   ZOA Uganda is looking for a Project Coordinator to be based in Arua.

Your challenge

The Coordinator, with support from the Programme Manager, is responsible for planning, coordinating and implementing the activities of the Livelihood Support and NOURISH projects assigned to him/her.

Key Duties and Responsibilities:

General

• Implements project activities in relation to the project proposal to achieve optimal project outputs and outcomes in line with ZOA/donor procedures and targets;
• Strengthens the culture of innovation among field staff;
• Any other duty as assigned by the supervisor in line with the project;
• Foster collaborative and trusting relationships with financial service providers and the private sector.

Project planning

• Develop project plans, timelines, and schedules.
• Lead in preparing the workplans, risk register, and procurement plans for the project.

Project Monitoring

• Support the MEAL team in designing surveys, monitoring, and reporting tools.
• Track and monitor the status of project tasks to ensure on-time completion.
• Identify delays, risks, and issues, escalating them as needed.
• Use project management tools to analyze and report on project performance.

Representation and coordination

• Actively participate in the required and relevant technical working groups;
• Participate in relevant coordination meetings concerning the project.
• Serve as the point of contact for external stakeholders, ensuring effective communication.
• Maintain good working relationships with OPM, UNHCR, local government and other partners operating in the project area.

Procurement and finance

• Initiate timely purchase requisition of project goods/services;
• Ensure expenses are in line with approved budget;
• Provide appropriate codes for expenses.
• Support finance department to ensure compliance with financial guidelines especially regarding accountability of project activities.
• Attend BVA meetings to ensure satisfactory budget utilization rate and cash flow.
• Support in developing and updating procurement plans.
• Ensure appropriate and effective use of project inputs in project areas

Reporting

• Consolidate project reports according to donor requirements and submit for review.
• Identify, document lessons learned and best practices, write success stories and articles to be published after approval;
• Contribute to annual reports and implementation plans;
• Organize efficient and effective monitoring and data recording systems of activities in the project;
• Provide verbal and written reports to ZOA management when required;
• Ensure timely data collection and entering in to the data base for easy retrieval.
• Ensure all records of project activities, including progress reports necessary documentation and accountability are shared timely by project officers and well maintained.

Accountability

• Sensitize all stakeholders (beneficiaries, service providers, partners, government and other) on feedback and complaint mechanisms implemented by ZOA Uganda
• Upon receipt of a complaint or feedback, ensure that it is correctly documented following correct reporting procedures
• Understand ZOA’s code of conduct and safeguarding policies, ensure adherence to these policies and that project activities are implemented with a “Do No Harm” approach

Qualifications, Skills and Experience:

Identity

• The candidate is expected to fully support the vision, mission and Christian values 0f ZOA (see https://www.zoa-international.com/corporate-identity)

Knowledge & Experience:

• Degree in Agricultural Sciences, Agribusiness, Agricultural Education, development studies, Project Planning & related fields; Specialised qualifications in agriculture, agri-business, financial inclusion welcomed
• At least 3 years successful experience in a similar position implementing livelihoods related projects;
• Value chain profiling and Market linkages with MSMES;
• Experience with private sector engagement for shared value partnerships;
• Understanding of the refugee context, culture, and languages as an added value;
• Excellent spoken and written command of English.

Skills:

• Good communication, writing and facilitation skills;
• Innovative, creative and enthusiastic;
• Good leadership skills
• Organization and time management skills
• Result oriented and possession of learning power.
• Coaches, challenges and provides opportunities for growth.
• Good computer skills: Ms Excel and Ms Word;
• Self-motivator, able to take initiatives with limited supervision;
• Ability to drive a motorcycle with valid driving/riding license is a MUST.

Attitude/behaviour:

• High level of personal integrity;
• Flexibility and adaptability;
• Interpersonal and cross-cultural sensitivity;
• Able to work under pressures and meet deadlines;
• Able to work in a sometimes fluid and innovative environment;
• Commitment to ZOA’s mission, vision and values (see https://www.zoa-international.com/corporate-identity)

How to Apply:

All applicants should submit your CV and letter of application in writing to the Human Resource Department ZOA Uganda and sent through the link below

Click Here

Deadline: 1st January 2025

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