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Job Title:    Methods Officer – Decentralized Buying & Supplier Management

Organisation: Aldelia Uganda

Duty Station: Kampala, Uganda

Reports to: Supply Chain Planner

About the Company:

Aldelia is a global leading human resources company founded in 2005 and specialised in recruitment, outsourcing and payroll management services to blue-chip multinationals and fast-growing SMEs. The group operates in more than 30 countries across all industries and disciplines on four continents. Our mission is to create a better future for people by delivering compliant, world-class and innovative HR solutions to the companies and communities we serve.

Key Duties and Responsibilities:   The position holder shall have the following responsibilities:

H3SE, Integrity and Sustainability

• Be in constant alignment with H3SE Company rules, Procedures, Instructions, and applicable legislation.
• Promote & lead an exemplary approach to the Companys’ H3SE, Integrity (and all other Company values).
• Take the necessary measures to avert threat of danger.
• Notifies staff about accidents, incidents and near misses and initiates necessary corrective action.
• Participate in the achievement of the Company sustainability ambition.
• Operation Activities

Project Delivery – Procurement Plan Execution:

• Create Purchase Requisitions (PRs) in SAP for generic materials and services.
• Ensure PRs are approved by the cost controller and Métier Partner in a timely manner.
• Follow-up the progress of the PRs until they are transformed into Purchase Orders (Pos) and issued to suppliers.
• Perform Goods Receipt in SAP for Generic materials in liaison with the requestors.
• Support Accounting in resolving invoice – PO related issues to ensure timely payment of supplier invoices.
• Measure and communicate PR related KPIs and implement continuous improvement actions.

Contract Management and Monitoring:

• Create Call off contracts in SAP on the request of Métier Partners.
• Follow-up on timely approval of Call Off Contracts by Cost Controllers, Technical duets and Budget holders.
• Support Technical duets and Budget holders with respective contract consumption related analysis.
• In liaison with Technical duets and Budget holders close no longer required Call-Off contracts, PRs and POs.

Tools, Systems, Methods, and Archiving.

• Participate in effective deployment, upgrade, and usage of all Procurement tools and systems in the affiliate.
• Review archiving of all procurement related documents on the designated tools and locations for all POs & Contracts and to communicate any gaps identified.
• Communication, Governance, Compliance & Audits
• Participate in the retrieval and consolidation of audit documents during audits and reviews on the department.
• Participate in the implementation of agreed Audit recommendations.
• Support the planning and execution of Triplet meetings

Supplier Management

• Participate in the prequalification of suppliers in all the criteria defined in the Company Rules & Procedures.
• Track and ensure execution of all mitigations attached to respective Vendor prequalification
• Track validity of supplier prequalification status and communicate in advance any prequalification reviews.
• Participate in onboarding and updating vendor information in all company systems particularly SAP.

Qualifications, Skills and Experience:

• Qualification: Bachelor’s degree or higher degree in Business, Procurement, Statistics or related field.

Experience:

• A minimum of 5 years professional experience in a procurement function.
• Good knowledge of the Companys’ Supply Chain tools.
• Good analytic skills and good knowledge of Microsoft Excel.
• Good communication and People skills.
• Experience in contracts & procurement function in the Oil & Gas Industry is an added advantage.

How to Apply:
All candidates should send their applications online at the link below.

Click Here

Deadline: 25th December 2024

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