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Job Title:  Finance and Administration Officer (Fresher NGO Jobs)

Organisation: Masaka Relief Foundation (MRF)

Duty Station: Masaka, Uganda

Reports to: Executive Director

About Organisation:

Masaka Relief Foundation (MRF) is an indigenous non-governmental organization (NGO) founded to address the pressing poverty challenges faced by over a third of Uganda’s population, particularly children, adolescents, youth and their communities.

Job Summary: We are seeking a highly motivated and organized Finance and Administration Officer to join our team. As a key member of MRF, you will play a pivotal role in implementing and operationalizing our finance and administration policies, ensuring the smooth management of financial and administrative processes. The ideal candidate will have a strong foundation in both financial management and administration, and the ability to work in a fast-paced, growing organization.

Key Duties and Responsibilities:

Finance Management:

• Operationalize financial policies: Implement and oversee adherence to MRF’s financial policies, ensuring compliance with internal and external regulations.
• Financial record-keeping: Maintain accurate financial records, including ledgers, accounts, and receipts for all transactions.
• Budgeting and forecasting: Assist in preparing annual budgets, managing cash flow, and developing financial forecasts.
• Financial reporting: Prepare regular financial reports, such as profit and loss statements, balance sheets, and cash flow reports for internal stakeholders.
• Payment management: Oversee the payment processes for vendors, staff salaries, and operational expenses.
• Reconciliation: Perform monthly bank reconciliations and ensure accurate tracking of financial data.

Administration and Office Management:

• Office operations: Manage day-to-day office operations, ensuring the smooth functioning of administrative systems, processes, and procedures.
• Procurement: Oversee the procurement of office supplies, equipment, and services, ensuring cost-effectiveness.
• Document management: Organize and maintain both physical and digital files, ensuring easy access to important documents.
• Support to senior leadership: Provide administrative support to the leadership team, including managing communications, scheduling meetings, and coordinating activities.
• Policy development and implementation: Assist in developing and implementing organizational policies related to finance and administration.

Compliance and Risk Management:

• Regulatory compliance: Ensure compliance with relevant financial regulations, tax laws, and reporting requirements.
• Audit preparation: Support in preparing for audits by keeping financial records up to date and providing necessary documents.

Qualifications, Skills and Experience:

• Education: A degree in Accounting, Finance, Business Administration, or a related field.
• Experience: At least 1-2 years of experience in finance and administration, preferably in a growing organization or startup.
• Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, Xero).
• Organizational Skills: Strong ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Ethical and Trustworthy: High integrity and commitment to confidentiality in handling sensitive financial and administrative information.
• Personal Attributes:
• Self-motivated: Capable of working independently and taking initiative.
• Adaptable: Comfortable working in a rapidly changing environment and managing shifting priorities.
• Team-oriented: Strong collaborative skills, able to work positively with diverse teams.

How to Apply:

Interested candidates should submit their resume and a cover letter addressed to the Executive Director at mrf19.ug@gmail.com. In your cover letter, please highlight your relevant experience and explain why you’re excited about contributing to the growth of MRF.

Deadline: 13th December 2024

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