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Job Title:   Project Control Officer (UN Jobs)

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station: Kampala, Uganda

About the Company:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary:   The Project Control Officer is part of the multi-functional team. In coordination with DFAM’s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation.

Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures, and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR’s financial rules, policies and regulations and operational context.

The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern.

The Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR’s financial rules, policies and regulations, and other relevant documents.

In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative, Head of Office or Senior Project Control Officer, as applicable.

The incumbent will work under the supervision of the Senior Project control officer. The position requires proactive engagement with internal and external stakeholders in identifying risks and potential issues, making recommendations on acceptable solutions, and escalating major issues to senior management in a timely manner. S/he will be responsible of monitoring partners’ financial activities and providing regular updates to partners or the applicable focal person within the operation, regional bureau, or headquarters.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Key Duties and Responsibilities:

• Participate in the annual assessment and planning cycle.
• Participate in the development and implementation of partnership management objectives aligned with UNHCR’s strategy and priorities.
• Participate in the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions.
• Support Programme and other relevant functions in the selection of implementation modalities.
• Support a coherent approach in the application of the Enhanced Framework for Implementing with Partners and compliance with its policies, principles, and procedures to ensure effective partnerships, as well as sound stewardship and accountability for the funds entrusted to partners.
• Pursue high-quality partnerships and integrity culture in UNHCR, among partners and UNHCR’s contractors to mitigate misuse and wastage of resources, fraud and corruption, sexual abuse and exploitation, and other forms of misconduct; including recommendations to put in place safeguarding mechanisms and measures for detection, prevention, reporting, and addressing fraud, and other forms of partnership/ contractors misconduct.
• Ensure UNHCR management (country/bureau/global) and offices have access to high-quality and timely analytical insights and advice for enabling evidence-based operational decisions and accountability on project control, partnership and direct implementation management.
• Provide first-line support for project control, external and internal audit, evaluation, and other reviews pertaining to partnership and direct implementation management, and assist in gap analysis, establishing, measuring, and taking appropriate actions for addressing queries, recurrent weaknesses, and other findings.
• Ensure coherent practices of analysis and critical reviews of risk exposure and establishment of linkages of risk management with monitoring, financial management, project control, audit, and other processes related to partnership management and direct implementation to enhance effective delivery and optimum use of funds through partnerships or through direct implementation.
• Foster constructive dialogue and consultations with partners, UNHCR’s contractors and other stakeholders to strengthen partnerships, interagency collaborations, and harmonisations.
• Contribute to strengthening the capacity of UNHCR and partners on partnership and direct implementation management.
• Seek innovative approaches in enhancing partnership and direct implementation management, gathering experiences, and sharing best practices and lessons learned among operations and partners.
• Contribute with inputs on reviews and enhancements of policies, procedures, and practices governing the framework for Implementing with Partners and the management of direct implementation.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other duties related to financial management as required.

Qualifications, Skills and Experience:

• Years of Experience / Degree Level: For P3/NOC – 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree
• Field(s) of Education: Accounting, Business Administration; Economics; Finance, Public Administration, Management or other relevant field.
• Certificates and/or Licenses: Not specified

Relevant Job Experience:

Essential

• Experience in financial management, accounting, project management, internal control assessment, internal audit and/or external audit, risk management and demonstrated experience in field operations.
• Demonstrated experience in effective partnership management and multi-stakeholder coordination in humanitarian, emergency or development contexts.
• Good knowledge and understanding of UNHCR/UN rules, policies, and regulations regarding partnership and financial management, oversight and compliance.
• Proven analytical skills, and abilities for identification of gaps and finding solutions.
• Good level of computer literacy in particular, experience in computerized systems and software.
• Experience in communicating, building capacities, coordinating consultative processes and building consensus.
• Ability to contribute in policy and process reviews.

Desirable

• Innovation and technology skills in financial, risks and fraud management. Professional qualification in accounting (CPA, CMA or CA, CFE, ERM, or equivalent).
• Training in UNHCR’s protection and management learning programmes.
• Capacity building skills.

Functional Skills:

• *MG-Resource Management
• BU-UN/UNHCR Budgetary cycle
• BU-Budgeting
• (Functional Skills marked with an asterisk* are essential)

Language Requirements:

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Desired Candidate Profile:

• S/he should have demonstrated proficiency in partnerships and direct implementation financial management, accounting, budgeting, internal control assessment, internal or external auditing, and hands-on experience with Oracle Aconex Project Reporting Oversight and Management Solutions.
• S/he must demonstrate knowledge of International Financial Reporting Standards (IFRS) or International Public Sector Accounting Standards (IPSAS). CPA, ACCA, FCA, CFE, and other related certificates are desirable.
• Competencies: Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

How to Apply:

All suitably qualified and interested candidates who wish to join the United Nations High Commissioner for Refugees (UNHCR) should apply online at the link below

Click Here

Deadline: 29th November 2024

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