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Job Title:    Finance Officer

Organisation: Samaritan’s Purse

Project Name: Mission Aviation Services East Africa (MASEA)

Duty Station:  Entebbe, Uganda

Reports to: Finance and Administration Manager

About the Company:

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God’s love through His Son, Jesus Christ. The organization serves the Church worldwide to promote the Gospel of the Lord Jesus Christ.

Job Summary:   The Finance officer will provide financial and programmatic support to the project office. He/she will ensure that this is done in an efficient, effective and coordinated manner to enable the projects succeed with their goals and objectives etc.

Key Duties and Responsibilities:

• Pay fuel invoices and maintain Billing/Credit Accounts.
• Process fuel and pilot paperwork from flights.
• Flight Billing for SP & Non-SP persons and cargo.
• Monthly update scheduled run spreadsheet for income.
• Track pilot expenses and reimbursements.
• Adjust pro-forma invoice in the event of any alterations in flight details.
• Ensuring Entebbe staff expense reports are duly processed as per SP Guidelines.
• Administer and maintain the Petty Cash ledger.
• Ensure that there is enough Funds at Base for the running of the Programs.
• Updating and maintaining individuals cash advance accounts.
• Maintain a finance and office filing system.
• Assist the Finance and Administration Manager in preparing project report schedules where necessary.
• Advice the MAS EA Leadership on any recommendation to the internal controls, accounting system and general operations of the finance department to increase efficiency.
• Responsible for processing and reviewing Field Expense Reports and communicating with the Kampala office (Field Logisticians) on any arising issues.
• Assist the finance team during local and international audits.
• Monitoring the procurement process for Entebbe Office through asset tagging and ensuring all new inventory tagged are captured in the system.
• Verification and payment of utility bills, regulatory fees and A/P for MAS EA operations.
• Verification of credit card expenses to forward to Wilkes for payment.
• Maintaining the aging report and A/R for non-SP flight billings.
• Assist in reviewing the PAR and RFF preparation.
• Assist in budgets and aircraft rates formulation.
• Administering fuel stock levels and expensing as necessary and overall fuel price tracking and advising.
• Upload finance data onto the finance software and ensure that balances are correct.
• Verification of aircraft lease charges before payment.
• Ensuring that all purchases and payments follow SP procurement policies & guidelines.
• With a generous and serving spirit perform all other tasks and responsibilities assigned for the benefit of Samaritan’s Purse.

Qualifications, Skills and Experience:

• Must be a CPA holder.
• Bachelor’s Degree from a recognized institution in a relevant field such as Business Administration, Accounting, or related development studies.
• Over 3 years’ experience serving as an Accountant or Finance Officer.
• Previous experience working with an NGO.
• Relevant experience with preparing financial reports.
• Be fluent in English.

Skills Required

• Ability to work with minimal supervision;
• Possess interpersonal skills;
• Excellent administrative skills;
• Proficient computer skills (Microsoft Word, Excel, PowerPoint);
• Ability to be flexible and adaptable;
• Strong organizational and cross-cultural communication skills, written and verbal;
• Understanding of and sensitivity to local culture is essential.

How to Apply:

Please submit CV and cover letter (ONLY) by email to ugandahr@samaritan.org

Deadline: 8th November 2024 by 5:00PM

NB: Only shortlisted candidates will be contacted for interview.

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