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Job Title:   Voucher Examiner (Fresher Jobs)

Organisation: United States US Embassy, US Mission in Uganda

Duty Station: Kampala, Uganda

Salary Range: UGX 53,979,054 /= Per Year

Announcement Number: Kampala-2024-053

About US Embassy:

The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador William W. Popp currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:

• United States Agency for International Development (USAID)
• Centers for Disease Control (CDC)
• Peace Corps

Job Summary:   The U.S. Mission in Uganda is seeking eligible and qualified applicants for the Voucher Examiner in the Financial Management Office.

Key Duties and Responsibilities:

• Responsible for the complete voucher examining process (except final review and certification) of a considerable variety of average to moderately complex administrative type of vouchers invoices and claims.
• Prepares non-cash vouchers and requests payments in US, local and third currency for goods, services and other expense transactions while ensuring that payment is proper, legal and correct in accordance with applicable regulations.
• Contacts vendors, payees if additional information and clarification is needed. Incumbent is responsible for the voucher throughout the entire process up to certification by the Certifying Officer.
• Orders EFT payments in US, local and third currency through RFMS/M (disbursing system). Will also be required to handle Value Added Tax (VAT) reporting, control, and voucher processing.
• Incumbent must possess or gain specialized knowledge of host country VAT regulations and procedures in order to advise employees and post management on VAT issues.

Voucher Examination 65%

• Under the supervision of the Financial Specialist, serves in a team of Voucher Examiners.
• Examines and reviews vouchers, invoices and other documents including moderately complex administrative invoices being paid against contracts between vendors and Post for various serviced Agencies at Post.
• Prepares non-cash vouchers and requests payments in U.S., local and third currency for goods, services and other expense transactions.
• Ensures, that payment is legal, proper and correct according to Regulations.
• Contacts vendors, payees if additional information and clarification is needed.

VAT refunds Claims Processing and collection 15%

• For Embassy VAT expenditures, enter detailed VAT data on a regular basis and submit refund claims monthly.
• Control the claims and effect distribution of the refunds on a priority basis. For eligible US Employees, provide advice and assist individuals in completing VAT refund forms and submit their claims. For the official VAT using the VAT file on the FMO Shared network drive, provide reporting on official VAT submissions and refunds received from the Ugandan Ministry of Finance.
• Communicate directly with the Ministry of Finance or subsections thereof as required to expedite VAT refunds for individuals and the USG.
• Job incumbent will prepare special purpose analyses of VAT reporting as required in order to advise post management for the purpose of optimizing VAT refunds for both Embassy employees and the USG.
• He / She will assist in research and interpretation of Ugandan VAT laws and regulations to assist post management in preparation for negotiation with the Ugandan authorities regarding VAT issues.

Vendor and Employee reimbursement notifications/Follow up missing payments 10%

• Enter legal, proper and correct vouchers into RFMS/M (disbursing system) to enable disbursement of funds to the vendors/employees. After certification by the Certifying Officer, provide funds transfer notifications to vendors/employees providing details of amount paid, invoice being settled and details of the account and bank to which payment was disbursed.
• Follow up on lost/missing payments with the disbursing office.

Alternate Class B Cashier 10%

• Serves as Alternate Class B Cashier during the absence of the Post Class B Cashier with an accountability limit of $100,000 U.S. The employee performs the full range of Cashiering duties, including Collections, Accommodation Exchange to authorized personnel on a daily basis. Collects Consular Fees and Cash from personnel for travel, personal phone calls, and other miscellaneous fees.
• Makes payments to FSN and US employees based on Certified Vouchers and other authorizing documents.
• Must have a good knowledge of the COAST Cashiering Software. Provides Off-Site cashiering support for VIP visits, such as Presidential and CODEL visits.

NB: This position description in no way states or implies that these are the only duties to be performed by the incumbent, they may be called upon to perform any other duties requested by his or her Agency.

 




Qualifications, Skills and Experience:

Education Requirements:

• Two years of general college or university studies is required.

Experience:

• Two years of progressively responsible experience in accounting, auditing, cashiering, bookkeeping, or voucher examining is required.

Language:

• Good working knowledge (Reading/Writing/Speaking) is required.

Job Knowledge:

• Knowledge of generally accepted accounting principles and concepts, financial management and reporting as well as office operations is mandatory.
• Familiarity with handling vouchers, VAT and/or cashiering transactions with public offices/large government institutions is required.

Skills and Abilities:

• Must possess considerable skills in articulating complex issues orally and in writing, (e.g., to explain disallowance of claims or deductions in vendor invoices) through comprehending and properly applying technical regulations and requirements to the voucher examining process.
• Must be skilled in using the computer (MS Word, MS Excel and MS Access) to process transactions in a financial data base.
• Must possess considerable skill (tact and diplomacy) in interacting with customers, vendors and host government officials as it relates to processing various types of vouchers and backing up the cashier.
• Incumbent must have ability to establish priorities, organize a large and varied workload in an efficient and timely fashion, and develop procedures for the successful implementation of work assignments.

How to Apply:
All those interested in working with the United States Embassy, US Mission in Kampala should send their applications online at the link below.

Click Here

Deadline: 27th October 2024

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