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Job Title:   Civil Aviation Advisor – Team Leader

Organisation: International Civil Aviation Organization (ICAO)

Duty Station: Entebbe, Uganda

Salary: 12,000 USD per month

 

About the Company:

The International Civil Aviation Organization (ICAO) is a specialized agency of the United Nations that coordinates the principles and techniques of international air navigation, and fosters the planning and development of international air transport to ensure safe and orderly growth. The ICAO headquarters are located in the Quartier international de Montréal of Montreal, Quebec, Canada.

 

Job Summary:   Under the Director of the Capacity Development and Implementation (CDI) Bureau, the Field Operations Section (FOS) is responsible for the development, implementation, monitoring, evaluation and closing of Technical Assistance (TA) and Technical Cooperation (TC) projects. It develops agreements and assists in developing country-specific as well as regional projects and programmes by identifying priority areas, developing objectives, activities, and deliverables, setting time frames and specifying budgetary requirements.

 

The purpose of this project is to assist UCAA in advisory capacity for the development of an action plan and recommendations for the separation of airport operation from the regulator. The project also aims to ensure that both the emerging UCAA and the new Airports Company have the capacity to perform their functions independently, effectively, and sustainably. The implementation of the recommendations by Uganda Government will result in the creation of a new Airports Company and contribute to the enhancement of safety through the reduction of conflict of interest.

 

Key Duties and Responsibilities:

Under the general direction of the Director CDI, in close cooperation with UCAA:

Perform Team Leader functions:

• Perform ICAO Team Coordinator role for the project and as such manage and coordinate the project team in the field and the day-to-day activities of the project.
• Serve as a focal point of the ICAO team.
• In coordination with all the stakeholders, prepare a detailed project Work Plan including a detailed schedule containing activities to be undertaken as part of the project and submit it to ICAO within 3 working days of deployment.
• Monitor team member’s activities to ensure time delivery of the outputs.
• Coordinate, consolidate and provide the necessary reports of the project.
• Provide status reporting of team activities against the program plan or schedule, and keep ICAO CDI Director informed of task accomplishment, issues, and status.
• Escalate issues which cannot be resolved by the team to the Director CDI through the ICAO Project manager.

Documentation review/Development of the Inception report

• Conduct desk research to highlight lessons from neighbouring countries and elsewhere to inform the separation process in Uganda.
• Review of previous reports on separation of airports from UCAA and reference documentation
• Review the legal framework including an analysis of previous legislation on aviation in Uganda
• Assist UCAA to identify all the stakeholders including their roles and responsibilities
• In close coordination with UCAA, draft a detailed project inception report including but not limited to:
• the findings from the documentation review and analysis
• a detailed project schedule containing all the activities agreed with UCAA to be undertaken as part of the assignment based on the findings.
• a plan for identifying stakeholders’ interests and actions proposed to address their concerns.
• Submit and make a presentation of the Inception report
• Consolidate the Inception report
• Deliverables: Inception report

Development of action plan for the separation of airport operations from regulatory functions

• Assist UCAA during the timeframe of the project with the necessary activities, which may include but are not limited to:
• Conduct interviews with high-level officials, relevant personnel of UCAA and other stakeholders as needed.
• Review relevant documentation related to the current structure of UCAA
• Draft a report outlining all the findings, observations, and recommendations, including but not limited to:
• A detailed Action Plan for the separation of airports from UCAA with clear tasks and responsibilities and addressing the following:
• Legal Framework
• Regulatory Framework
• Establishment process of the Airports Company
• Organisation structure of the two organizations
• Transfer of Assets and Liabilities
• Personnel Transfer
• Financial Separation
• Technology and Systems Transition
• Stakeholders Communication
• Framework for Monitoring and Evaluation of the performance of UCAA and the Airports Company
• International Compliance with national, regional, and international aviation standards and requirements
• The subsequent technical assistance and resources required to enable UCAA operationalise the restructured UCAA and the new Airports Company.
• Draft amendments to the existing legislation and new clauses necessary to clearly define the roles and responsibilities as well as the legal status of the restructured UCAA and the new Airports Company.
• Comments from relevant stakeholders.
• The Report will also highlight a proposed step-by-step detailed roadmap indicating the estimated timelines for all the activities leading to the ultimate creation of the new Airports Company. The roadmap (according to UCAA) will commence with the Board’s submission of the proposal to the Minister, then to the Cabinet followed by the passage of the necessary legislation(s) by the Parliament for implementation, establishment, and operationalisation of the New Airports Company and the restructured UCAA.
• An Executive Summary
• Submit and make a presentation of the draft report to UCAA
• Based on the comments from UCAA, review and consolidate the final Report.
• Submit the final Report to ICAO submission for UCAA approval
• Deliverables: Report (draft & final) including detailed action plan for the separation of airport operations from regulatory functions

Development Final workshop materials (PPT presentation of the report)

• Assist UCAA in the preparation of the materials for the final workshop. The workshop will discuss the outputs of the assignment.
• Make a presentation of report during the workshop
• Prepare a summary of the discussions
• Deliverables: Presentation materials, Summary of the discussions

Prepare and submit in coordination with the team, a preliminary Work Plan within 1 week after deployment.

• Prepare and continuously update the risk management plan in coordination.
• Maintain and update the Work Plan on a monthly basis.
• Prepare and submit the Project Progress Reports (PPRs) as per the Work Plan and as may be requested.
• Prepare and submit the Project Terminal Report (PTR).
• Submit all reports and deliverables to ICAO prior to submission to UCAA.

Performs other related duties, as assigned.

 

Impact of Outcome of the Position: UCAA and the new Airports perform their functions independently, effectively, and sustainably.

Work Relations and Contacts: The incumbent will work under the general direction of the Director CDI and the supervision of the ICAO Project Officer in charge of the project. He will supervise the team member (s) assigned to the project. He will coordinate with UCAA focal point and counterparts, ICAO ESAF, and other stakeholders as may be necessary.

 

Qualifications, Skills and Experience:

Educational background

• University degree in aviation disciplines preferably in Aviation management, Business administration with focus on aviation, or equivalent professional qualifications
• Professional experience and knowledge

Essential

• At least 10 years’ experience in the aviation industry, with significant exposure to both airport operations and regulatory environments.
• Experience in similar project.
• Strong background and experience in strategic planning and organizational restructuring.
• Deep understanding of airport operations, aviation safety standards, and regulatory requirements.
• Knowledge of the processes and best practices for separating regulatory functions from operational roles.
• Experience in the formulation of civil aviation policy and in the preparation of organizational plans, transition arrangements for evolving organizations regulations and procedural documents for aviation services
• Sound knowledge of the relevant ICAO SARPs and guidance material related to the establishment of a civil aviation organization.
• Completion of ICAO USOAP CMA Computer-based Training (CBT) in LEG/ORG area.
• Language Skills: A good command of oral and written English is essential.

 

Competencies

• Core Competencies:
• Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Managerial Competencies:

• Vision: Identifies strategic issues, opportunities, and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.
• Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

 

Remuneration: Special Service Agreement (SSA) fee of 12,000 USD per month, plus DSA and Airfare, when applicable. No other allowances are provided.

 

How to Apply:

All candidates who wish to join the United Nations in the aforementioned capacity should apply online at the online portal link below.

 

Click Here

 

Deadline: 25th October 2024

 

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