The Ugandan Jobline

Job Title:  Administrative Intern (No Experience Jobs)

Organisation: Higher Education Resource Services-East Africa (HERS-EA)

Duty Station: Kampala, Uganda

About the Company:

Higher Education Resource Services-East Africa (HERS-EA) is a non-profit organization dedicated to enhancing leadership, management, and governance in higher education institutions across East Africa. We provide professional  development programs, mentorship, and resources to empower individuals and educational institutions in the region.

Job Summary:   HERS-EA is offering an internship opportunity for a motivated graduate or current student pursuing a degree in Public Administration, Business Administration, Human Resources, Communication, Accounting, or any related field. As an Administrative Intern, you will play a key role in supporting the daily operations of HERS-EA through a range of administrative and organizational tasks. This internship is for three months, with the possibility of extension based on task availability and stipend funding.

Key Duties and Responsibilities:

• Responding to phone calls, emails, and other correspondence, ensuring they are directed appropriately.
• Attending to visitors and inquiries
• Assisting in the organization of meetings, appointments, and events.
• Maintaining calendars and schedules for managers and teams.
• Supporting the preparation, formatting, and editing of reports, memos, and presentations.
• Organizing and managing physical and digital filing systems.
• Assisting with data entry, record-keeping, and ensuring the accuracy of office activity logs.
• Ordering office supplies and coordinating repairs to ensure proper office functionality.
• Preparing materials, agendas, and minutes for meetings while handling sensitive information with discretion.
• Supporting the preparation of expense reports, tracking invoices, and ensuring timely payment processing.
• Assisting in arranging travel itineraries, accommodations, and transportation for staff members and guests.
• Assisting the Operations and Communications Manager with any additional tasks as assigned.

Qualifications, Skills and Experience:

• HERS-EA is offering an internship opportunity for a motivated graduate or current student pursuing a degree in Public Administration, Business Administration, Human Resources, Communication, Accounting, or any related field.

Benefits:

• HERS-EA will provide you with a recommendation letter for future employment opportunities.
• Transport and lunch allowance will be provided during the internship period.
• Networking opportunities with many HERS-EA collaborating universities and other organizations.
• Mentorship from HERS-EA leadership.

How to Apply:

Please submit your two-paged CV along with a one-paged cover letter detailing

your interest in the position and relevant qualifications to info@hersea.org with Administrative Intern as email subject

Deadline:  30th September 2024.

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