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Job Title:  Distribution Centre Coordinator (DC Coordinator)

Organisation: Sekajja Agro Farms Ltd

Duty Station:  Kyaliwajjala, Uganda

 

About the Company:

Sekajja Agro Farms Ltd is a private Ugandan business. It was first established as a sole proprietor in 2017 operating under the names of Sekajja Abbas kezimbira in Sonde, Namugongo and later incorporated as a limited liability company in 2020 with expanded units in Nakosi, Nagalama, Mukono district and Bombo in Luwero district. It has since evolved into a vertically integrated as poultry company. Its main coordination office is located on Gayaza road, Kitetika, Mutuba 1, Wakiso District about 6 miles North of Kampala.

 

Job Summary:  The Distribution Centre Coordinator is responsible for overseeing the daily operations of Sekajja Agro Farms’ distribution center. This role includes managing inventory, coordinating deliveries, optimizing distribution processes, and ensuring timely and accurate fulfillment of orders for dressed chicken, chicken feed, and Day-old chicks (DOCs). The coordinator plays a crucial role in maintaining the efficiency of the supply chain and ensuring high levels of customer satisfaction.

 

Key Duties and Responsibilities:

Inventory Management         

Oversee and manage the inventory levels of all products dressed chicken, feed and DOCs within the distribution center, ensuring accuracy and availability.

Participate in regular inventory audits and reconcile any discrepancies.

Coordinate and prepare a restock plan with the production team to ensure timely restocking of products.

Properly arrange stock whilst ensuring the appropriate SOPs

Daily reconciliations of all dispatched stock and stock receipts from the production sites.

Perform reconciliations  of  all  stock movements  and  ensure  adequate documentation.

Lead weekly and monthly stock counts.

Order Fulfillment:

Ensure all customer orders are accurately and timely dispatched

Coordinate with the logistics team to schedule deliveries and manage distribution routes.

Monitor the order fulfillment process to identify and resolve any issues that may arise

Reconcile all customer orders against available stock

Document and report on all unfulfilled orders

Logistics Coordination:

Plan and oversee the transportation of products from the distribution Centre to retail outlets, distributors, and direct customers.

Optimize delivery routes and schedules to minimize transportation costs and improve efficiency.

Ensure compliance with all safety and regulatory requirements for transportation and storage.

Assist with truck loading as per SAF SOP to ensure 100% loading efficiency.

Reporting and Documentation:

Maintain accurate records of inventory levels, order fulfillment, and distribution activities.

Prepare and submit reports to management, including daily closing balances reports, weekly stock count reports, restock plan, customer trend analysis report among others

Ensure all documentation related to, receiving, and inventory management is timely and accurately completed and kept.

Perform administrative activities i.e. organising and coordinating activities to ensure they deliver effectively and uphold SAF values.

Process Optimization:

Continuously innovate and improve distribution center processes to enhance efficiency and reduce operational costs.

Implement best practices in warehouse management, including layout optimization, equipment usage, and inventory control.

Utilize data and analytics to drive decision-making and process improvements.

Ensuring smooth operation of dispatch controls, full utilisation of weighbridge, monitoring effectiveness of order make up team.

Team Management:

Supervise and train distribution center staff, ensuring they are well-equipped to perform their duties effectively.

Foster a positive and productive work environment, encouraging teamwork and collaboration.

Handle all dispatch team queries related to placed orders.

Qualifications, Skills and Experience:

Education & Training: Degree in Supply and Logistics management or another related field.

Skills & Experience:

Minimum of 2-3 years in a role in a busy commercial organisation

Computer literacy especially accounting systems

Interpersonal skills

Excellent analytical and reporting skills

Proven experience in inventory control, with a minimum of 2-3 years in a related role.

Inventory Management skills

Problem Solving Skills

Attitude/Motivation

Value adding

Enthusiasm, passion and encouragement to all.

Strong commitment to the mission and values of SAF.

Result driven.

 

How to Apply:

All interested candidates are invited to send their application package(s); academic documents, motivation letter and detailed resume to the Human Resource Manager clearly indicating the position of interest on email; jobs@sekajjaagrofarms.com or hand deliver at our Head Office located at Kyaliwajjala, Home and Office Complex, Rm C-1 Opposite the Kyaliwajjala Mosque.

 

Deadline:  4th October, 2024 at 5.00pm

 

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