Finance Assistant NGO Jobs – Handicap International (Humanity & Inclusion)

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Job Title:        Finance Assistant

Organisation: Handicap
International (Humanity & Inclusion)

Duty Station: Kampala,
Uganda

Reports to: Finance
Officer

Starting Salary: UGX 1,319,623 monthly gross

About Us:

Handicap
International (Humanity & Inclusion) is an independent and impartial aid and
development organisation working in situations of poverty and exclusion,
conflict and disaster. We work alongside disabled and vulnerable people to help
meet their essential needs, improve their living conditions and promote respect
for their dignity and fundamental rights. Handicap International is outraged by
the injustice faced by people with disabilities and vulnerable populations, we
aspire to a world of solidarity and inclusion, enriched by our differences,
where everyone can live in dignity.

Job Summary:  The Finance assistant will handle the daily
management of the mission’s cash flow, ensuring compliance with the expenditure
commitment procedure.

Key Duties and Responsibilities: 

Managing the
mission’s cash box in the field office

  • Advise the programme team on compliance with cash flow procedures
    when required.
  • Archive cash-flow documents.
  • Ensure the cash box’s security at all times (keeping the box locked
    and in a safe place when not in use for withdrawing or receiving cash).
  • Receive, prepare and check substantiating accounts vouchers and
    payment/reimbursement documents before payment.
  • Handle cash withdrawals and receipts during the cash box’s opening
    hours.
  • Prepare cheques and transfer orders when needed for payments and
    ensure their timely signature. 
  • Manage cash advances (delivery and justification).
  • Fill in the log books for the cash box, safes and banks after every
    movement/transaction and conduct daily reconciliations between log books
    and balances.
  • Ensure cash availability in the cash box and the bank.
  • Alert his/her line manager if a further cash supply is needed.
  • Set up monthly cash box inventories with his/her line manager.
  • Assist with monthly bank reconciliations.
  • Ensure compliance with the regulations on payments (expense
    commitment procedure).

Manage the
necessary work entailed in closing the accounts within the timeframes fixed and
in compliance with HI’s procedure

  • Supports in organising and dispatching of the monthly accounts to
    capital office       (soft and hard
    versions) in compliance with the procedure set up.
  • Update the accounting database/excel sheet / Navision Journals on a
    regular basis.
  • Submit the notes explaining any issues and correct the errors
    identified by the finance Officer and program accountant.

Filing and
archiving the mission’s substantiating documents

  • File supporting documents in compliance with the requirements of the
    mission’s donors, legislation and HI procedures.
  • Take regular copies of and archive supporting documents in
    compliance with the mission’s donors’ requirements.
  • File the mission’s cash flow documents both hard and soft copies on
    a regular basis.
  • Support in the preparation of the Monthly File related to Audit of
    the donor

Qualifications, Skills and Experience: 

  • The ideal candidate for the Handicap International (Humanity &
    Inclusion) Finance Assistant job must hold a Bachelor’s Degree in Finance,
    Accounting or Economics;
  • Professional qualification as a CMA/CPA is an added advantage
  • One year of experience in a similar position;
  • Previous experience with an NGO;
  • Knowledge of  financial
    accounting procedures and principles;
  • Knowledge of expenditures Commitment procedure
  • Cash flow management (cash box and bank accounts)
  • Financial filing and archiving
  • Good computer skills
  • Advanced MS Excel skills;
  • Familiar with MS Office (Word, Excel) and internet;
  • Time management skills;
  • Strong ethics, with an ability to manage confidential data;
  • Ability to work under high pressure;
  • Good coordination skills;

Starting Date: June
2019

How to Apply:

All suitably
qualified candidates who wish to join Handicap International are encouraged to
send their updated CVs (3 pages max, including three professional references)
with cover letters to HR Department at recruitment@uganda.hi.org with the
subject:  Application Finance Assistant KAMPALA.

Deadline: 16th May 2019 by 5:00pm

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