The Ugandan Jobline

Job Title:       Projects
Assistant

Organization: British
High Commission (BHC)

Duty Station: Kampala,
Uganda

Office Notice No.: 07/19 KPL

Starting Monthly Salary: UGX 2,508,110 gross

About US:

The British High
Commission is the diplomatic liaison office that aims to develop and maintain
close bilateral relations with Uganda, in accordance with British government
policies. The British High Commission is responsible for the political
relationship between the UK and Uganda, and we provide advice and guidance on
political and governance issues. BHC provides assistance and documentary
services to British nationals in Uganda. The UK Trade and Investment Section
provides assistance to both British and Ugandan businesses.

Job Summary:  The Projects Assistant will support the
delivery of the High Commission’s projects. You will work closely with the
Projects Officer and the political team to support the design, management and
delivery of projects. The incumbent will provide an effective, high quality
clerical and administrative support service to the Political team. The ideal
candidate is likely to have strong administrative and communications skills, a
keen attention to detail and experience of administering projects.

Key Duties and Responsibilities: 

• Receive and answer initial enquires on projects both by email and
  phone. File hard copy letters.
• Maintain and provide accurate project records and information in a
  reliable, retrievable and user friendly manner i.e filing, copying,
  scanning and recording all relevant project information.
• Prepare documents for meetings i.e sending meeting requests by
  email, drafting document lists, taking and recording minutes at project
  meetings.
• Chasing by phone and email –activity updates, Quarterly and end of
  project reports, financial accountability and any other requested
  information.
• Sending invitations for political team, and chasing for timely
  responses.
• Making meeting bookings, transport and visitor notification requests
  in advance of activities or when requested.
• Liaising with the accounts department regarding payments and inform
  line manager of any sudden changes to forecasts.
• Calendaring important project notifications and following up with
  reminders. To ensure that the each project calendar is up to date.
• Work with project implementers to ensure accurate activity work
  plans and subsequently update internal project calendars.
• To ensure that the line manager and other members of the Political
  team are aware of any issues on projects or any calendared activities.
• To ensure that project team meet deadlines.
• Any other administrative support (scanning, printing, telephone
  calls and emails) as requested.

Qualifications, Skills and Experience: 

• The ideal candidate for the British High Commission (BHC) Projects
  Assistant job should hold a university degree in a relevant field;
• Experience of project management, including budget management;
• At least three years of relevant work experience;
• Experience in report writing, note taking and event planning
• High level of administrative and clerical skills.
• Sound project and financial management knowledge, skills and
  experience.
• Close attention to detail and ability to prioritise in a fast-paced
  environment.
• Excellent communication skills – written, oral, one-to-one, group,
  formal presentations.
• Ability and willingness to undergo security vetting process
• Competencies:
  Collaborating and Partnering, Delivering Value for Money, Managing a
  Quality Service,  Delivering at Pace

How to Apply:

All suitably
qualified and interested candidates who wish to join the British High
Commission in the aforementioned capacity should apply by clicking on the link
below.

Click
Here

Deadline: 24^th May 2019

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