Fresher Administrative Assistant Jobs – Uganda Christian University (UCU)

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Job Title:     Administrative Assistant

Organisation: Uganda
Christian University (UCU)

Duty Station: Mukono,
Uganda

Reports to: Deputy
Vice Chancellor – Academic Affairs

About US:

Uganda Christian
University was founded when the historic Bishop Tucker Theological College was
promoted as a university in 1997. Bishop Tucker Theological College trained
clergy and educators during its 84-year history from 1913-1997. The local
chief, Hamu Mukasa, granted land for the college to operate in Mukono.
International partnerships were part of the College’s missionary history. The
Church Mission Society teamed with Ugandan leaders and others to assure the
College had the necessary intellectual and other capital. By the late 1990s,
the Church of Uganda sought to have a broader impact on society through the
higher education – not only of clergy but of other professionals as well.
Uganda Christian University was established in 1997.

Job Summary:  The Administrative Assistant will manage the
day to-day running of the Faculty Office

Key Duties and Responsibilities: 

  • Updating lecturers on any necessary information that concerns them
    e.g. internal communications from the Dean and University Administration.
  • Ensure that the time table is working well, link Lecturers to
    students in cases of any need, update the Dean and the Lecturers on issues
    as they arise, and maintain general cleanliness and organization of the
    School offices.
  • Tasked with the requisition and account for funds for workshops,
    seminars and other related activities.
  • Receiving communications from other Departments and Faculties for
    the Dean to respond to and give feedback accordingly.
  • Requisition for equipment, furniture and other supplies for the
    School and ensure their maintenance.
  • Organizing and attending meetings when necessary.
  • Attending to students’ academic and other issues as they arise, and
    refer to the Dean where necessary.
  • Attending to parents and guardians on issues regarding their
    children’s academic and social affairs
  • Handling students’ course work and examination results.
  • Following up on students and Lecturers to meet deadlines.
  • Acting as a link between students and Dean/Lecturers and vice versa
    where necessary.
  • Working with the Faculty QA Coordinator to Disseminate evaluation
    forms, for evaluating Lecturers to students, receiving them back, and compiling
    them for the Dean.
  • Promoting rapport between University administration and
    Lecturers/Tutors, and students for the smooth running of the Faculty.
  • Making testimonials and recommendations for students for the Dean to
    sign whenever required.
  • Participating in making and follow up of execution of the work plan
    and budget for the Faculty.
  • Perform any other duties assigned by the Dean/Programme
    Coordinators.

Qualifications, Skills and Experience: 

  • The applicant must hold Bachelor’s degree from a recognized Institution
    of Higher learning.
  • A minimum of two (2) years of working experience performing
    administrative tasks.
  • Excellent computer skills (Word, Excel, Access, Power point and
    internet).
  • Must have experience in minute taking.
  • Excellent interpersonal skills especially when dealing with
    students, staff and visitors.
  • Must be a person of high integrity with an excellent work ethic.
  • Ability to work under pressure to meet deadlines and be available to
    work after normal
  • Must be a committed and practicing Christian.

How to Apply:

All qualified
candidates should send two (2) copies of an application letter clearly
demonstrating suitability together with updated Curriculum Vita and two
(Academic, Leadership, Pastoral) references. Please attach copies of academic
and professional certificates and transcripts on each application. Send to:

The Director, Human
Resource & Administration

Uganda Christian
University,

Pilkington Building,

P.O. Box 4, Mukono,
Uganda

Email to:
jobs@ucu.ac.ug

NB:  Applications sent online should have all the
attachments as ONE PDF document otherwise they will not be considered.

Deadline: 24th May 2019 by 5:00 pm

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