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Job Title:    Procurement
Assistant

Organization: United
Nations World Food Programme (WFP)

Duty Station: 
Uganda

Grade: SC5

About US:

The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.

Job Summary:
The Procurement Assistant will perform and apply appropriate processes,
procedures and policies that support the efficient and effective procurement
services.

Key Duties and Responsibilities: 

• Carry out administrative procurement activities in a timely and
  efficient manner, to support Professional staff in the acquisition of
  goods and services for efficient field operations.
• Compile data, prepare and distribute documents, to support
  successful procurement programs and operational activities, (e.g. issue
  tenders, evaluate offers and negotiate/award contracts), ensuring standard
  processes are followed.
• Review, record and prioritize purchasing requests, ensuring all
  supporting documentation is received, and funding is available, to enable
  the procurement of goods and services.
• Coordinate and monitor the delivery of procurement requisitions,
  verifying receipt and inspection of deliverables, and performing follow up
  actions to ensure supplies reach HQ and field operations.
• Research collate and present information in standard formats, to
  enable informed decision-making and consistency of information presented
  to the stakeholders.
• Update, manage and maintain relevant databases and records, to
  ensure the information is accurate, organized, and available for others to
  access, and supports reporting requirements.
• Liaise with internal counterparts to support the alignment of
  procurement activities with wider programmes and ensure a coherent
  approach to meeting food assistance needs.
• Provide technical support and/or allocate work to other support
  staff, to assist them in completing standard tasks to agreed standards and
  deadlines.
• Follow standard emergency preparedness practices to support WFP to
  quickly respond and deploy food and needed resources to affected areas at
  the onset of the crisis.
• Perform any other duties as required

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations UN World Food Programme
  (WFP) Procurement Assistant job placement should hold a University degree
  in any of the following disciplines: Procurement, Logistics, Supply Chain,
  Finance, Business Studies, Economics or any related field is highly
  desirable;
• At least four years working experience in Procurement, Logistics, or
  Supply Chain;
• Experience in Procurement/Logistics work routines and methods;
• Experience in Vendor management
• Proficiency in both written and oral English
• Fluency in the local languages used in in South West Uganda
• Prior experience in conducting analyses and developing reports.
• Experience working with suppliers or other third party on day to day
  basis.

Competencies:

• Tendering and Contracting: Displays basic understanding of processes to support the
  contracting/tendering implementation at WFP by collecting necessary
  information.
• Vendor Management:
  Leverages basic understanding of business needs to define vendor
  requirements and selection criteria.
• Commodity and Product/Service Intelligence: Appropriately handles products/services
  based on an understanding of sources, technologies, properties, and public
  procurement principles/practices.
• Systems & Reporting: Utilizes basic understanding of data sources, procurement systems,
  Corporate Operating System and processes to execute daily tasks.
• Ethics and Compliance: Maintains accurate records of activities in line with compliance
  standards to increase ease of response to basic audit queries.

NB: Female
applicants and qualified applicants from developing countries are especially
encouraged to apply

How to Apply:

All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.

Click
Here

Deadline: 26^th May 2019

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