Senior Personal Secretary Jobs – Uganda Heart Institute

Job Title: Senior Personal Secretary

Organisation: Uganda Heart Institute

Duty Station: Kampala, Uganda

About Organisation:

The Uganda Heart Institute (UHI) is an autonomous government entity established under The Uganda Heart Institute Act, 2016, mandated to undertake and coordinate cardiovascular disease research in Uganda. UHI seeks to recruit a qualified and competent individual on a contract basis under the Rheumatic Heart Disease (RHD) Research Collaborative in Uganda.

Job Summary: Support the Chief Executive with high-level secretarial, administrative, and office management tasks and operate with discretion and professionalism.

Key Duties and Responsibilities:

• In conjunction with relevant officers, drawing up and monitoring appointments and programmes;
• Take dictation, transcribing and presenting accurate and error free work;
• Attend to callers, either in person or on telephone;
• Ensure timely responses to inquiries and correspondences to and from the Office:
• Receive incoming mail and supervising the dispatch of outgoing mail;
• Organize meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices:
• Ensure that relevant documents for meetings and speeches are produced on time and properly organized;
• Draft letters of routine nature ix. Ensure cleanliness and orderliness of the office:
• Manage records in accordance with established security and records management procedures;

Requisition and Manage office stationery and equipment:

• Supervise the Secretarial and support personnel for the office:
• Conduct background research on various topics to assist in deci¬sion-making and report preparation.
• Handle sensitive information and confidential matters with absolute discretion.
• Assist with special projects, tracking progress, and monitoring deadlines.

Qualifications, Skills and Experience:

• An Honours Bachelor’s degree in Secretarial Studies or equivalent qualifications from a recognized awarding Institution

Experience:

• A minimum of three (3) years working experience as Personal Secretary in Government or equivalent level of experience gained from a reputable organization or institution.

How to Apply:

Applications are therefore invited from suitably qualified Ugandans to fill the under-listed positions. Eligible persons should address their applications including a cover letter, copies of their academic/professional certificates and transcripts, certificates of registration and valid practicing licenses where applicable, curriculum vitae (CV), O. Level Certificates, A. level certificates (where applicable), copy of the National Identity Card and evidence of work experience where required, to the Executive Director, Uganda Heart Institute, P.O. Box 37392, Kampala. Applications can also be hand delivered to Uganda Heart Institute Headquarters, Mulago – Kampala. Online applications should be sent on the UHI official recruitment email Apply by Email. Applications which will be submitted or emailed without complete attachments or any applications which will be sent on any other email addresses other than one mentioned above, will not be accepted. Applications both physical and online, must be received not later than 5:00 pm on 11th November 2026.

Deadline: 11th November 2026

NB: Only shortlisted candidates will be contacted.

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Level of Education: bachelor degree

Work Hours: 8

Experience in Months: 36