Estates Officer Jobs – CoRSU Hospital

Job Title: Estates Officer

Organisation: CoRSU Hospital

Duty Station: Kampala, Uganda

About Organisation:

Comprehensive Rehabilitation Services for People with Disability in Uganda (CoRSU) is a specialized rehabilitation hospital established in 2009 as a local NGO with the major objective of providing high quality rehabilitation and surgical services to people with disabilities in Uganda.

Job Summary: The role is responsible for supporting the efficient management and maintenance of our facilities, ensuring they meet the highest standards of safety, functionality, and compliance

Key Duties and Responsibilities:

Maintenance Planning

• Assist in developing and implementing estate management plans, policies, and procedures in line with CoRSU’s objectives and regulatory requirements.
• Planning of maintenance activities in buildings, energy (sources and distribution), HVAC/CVC, water and sanitation, safety equipment and systems.
• Supporting the management of medical waste, cold chain, and direction signage planning.
• Ensuring compliance with quality standards regarding the hospital’s technical activities.
• Ensuring that fire prevention and occupant safety measures are in place.
• Conduct regular inspections of facilities to identify maintenance needs, safety hazards, and areas for improvement.
• Coordinate with external contractors, suppliers, and service providers for repairs, maintenance, and renovations.
• Manage contact with external contractors.

Financial Compliance

• Requisitioning for goods and services for approval by the Sr. Administration Officer.
• Update the Sr. Administration Officer on all purchases and changes in volumes and delivery dates to ensure financial compliance with forecasting
• Ensure compliance with procurement best practice in line with Hospital policies.
• Responsible for reconciling and correcting charging instructions within policy.
• Support the Sr. Administration Officer in preparation for the Medium-Term Financial Planning exercise using prior year actual spends to profile future requirements.
• Ensure timely reconciliations and payment of goods and services through preparation of requisitions, confirmation of completion of works.

Estates Management and Compliance

• Oversee the management of the equipment maintenance contracts, laundry services and building services contract.
• Deputize in the contract management of the Fumigation, Waste collection.
• Provide support during contract evaluation and moderation exercises as deemed necessary.
• Maintain property files with up-to-date lease agreements and inventory records.
• Collaborate with the Furnishings Supervisor to ensure inventory records are updated and readily available.
• Update any changes in inventory records, property compliance records, and utility usage.
• Lead on the issuance and maintenance of key processes, ensuring that all arrival and departure key processes are followed.
• Maintain accurate records of maintenance activities, inspections, and relevant documentation.
• Respond promptly to estate-related emergencies and issues, ensuring timely resolution and minimal disruption to operations.
• Ensure the utility bills are submitted on a monthly basis for payment processing
• Day-to-day responsibility of managing, coordinating, and undertaking minor projects, ensuring that we are providing an efficient, reliable, and patient-focused service to the Hospital.

Financial Management

• Develop the budget for the department as per the set guidelines.
• Continuously identify areas for improved efficiency and reduce maintenance costs

Risk Management

• Continuously assess risk inherent in the administration process.

Compliance

• Adherence to patient guidelines on confidentiality and safeguarding
• Ensures CoRSU Administration Process Compliance by all stakeholders in the execution of activities.

Adherence to all CoRSU Policies and Procedures

Qualifications, Skills and Experience:

• Bachelor’s Degree in Engineering or equivalent, or degree in Facility Management
• 3 years of relevant professional experience in healthcare or hospital Facility Management and in Managing Teams
• Experience in building construction, asset care and maintenance of physical infrastructure.
• The following skills and competencies are required
• Proficiency in budgeting, policy development, and staff management.
• Strong technical background and good management capacity
• Solid knowledge of Asset Care and Preventive Maintenance Practices
• Knowledge of the Occupational Health and Safety Act
• Excellent Knowledge of Contract Management Processes
• Basic Knowledge of Risk Management
• Organizational Skills and Record Management
• Flexibility to work extra hours and on-call on weekends.
• Quality-focus

How to Apply:

Qualified persons should submit their applications (detailed CV with a cover letter plus copies of Academic Qualifications) to: The Head of Human Resources, CoRSU Hospital P.O. Box 46 Kisubi. The title of the Job you are applying for, and the name of the Applicant should be the subject.

Email to: Apply by Email

Deadline: 31st August 2026

NB: Only shortlisted candidates will be contacted.

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Level of Education: bachelor degree

Work Hours: 8

Experience in Months: 36