Human Resource Graduate Intern (No Experience Jobs) Jobs – Medical Teams International

Job Title: Human Resource Graduate Intern (No Experience Jobs)

Organisation: Medical Teams International

Duty Station: Mbarara, Uganda

About Organisation:

Medical Teams International is a faith-based not for profit health relief and development organization with a Calling “Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.” MTI-UG has operations in West Nile and South western Uganda. We provide Comprehensive Primary Health Care, Reproductive Health, HIV/AIDS and Nutrition.

Job Summary: To provide support in the digitalization and systematic organization of HR documents, ensuring accuracy, confidentiality, and efficiency in records management. Additionally, serve as a front desk assistant by offering courteous customer service, managing inquiries, directing visitors, and supporting daily administrative operations. Further, support leave management processes by tracking staff leave.

Key Duties and Responsibilities:

Reception & Visitor Management

• Serve as the primary point of contact at the front desk, providing excellent customer service to all visitors, guests in a professional and welcoming manner.
• Notify relevant staff of visitor arrivals promptly and coordinate meeting scheduling, venue, and access upon request.
• Maintain a tidy, organized, and professional reception area at all times.
• Support implementation of daily office opening and closing procedures, including checking that the reception area is secured at end of day.
• Report any maintenance needs, safety hazards, or facility concerns at the front entrance or reception area to the Operations & Security Coordinator.

HR Support

• Maintain and update employee records by reviewing files for accuracy and completeness, organizing and scanning all hard copy HR documents in chronological order, and ensuring all personnel files are correctly.
• Perform general front office administrative duties including photocopying, filing, and organizing documents.
• Prepare and submit purchase requisitions for front office supplies; maintain adequate stock levels of reception consumables.
• Support with recruitment processes including scheduling interviews and managing applicant documentation
• Support with review of timesheet, attendance, Leave applications and & tracking
• Maintain up to date personnel files for new and existing staff
• Verify all staff handover documents Timesheet, leave form, exit form and submit to HRO for processing terminal benefits.
• Verify all staff monthly attendance sheet making it ready for payroll processing.
• Additional duties as assigned.

Qualifications, Skills and Experience:

EDUCATION, LICENSES, & CERTIFICICATIONS

• Bachelors degree in human resource management and industrial & organizational psychology. graduated within the past 2 years.

EXPERIENCE

• Experience working with data, information and administration is an added advantage
• KNOWLEDGE, SKILLS, & ABILITITES

Knowledge:

• Basic knowledge of HR functions including, recruitment, onboarding and offboarding, and performance management
• Skilled with office software: Microsoft Word, Excel, and PowerPoint.
• Skilled with communication software: Outlook, Internet, CRM or other database programs.
• Good interpersonal and relational skills

Abilities:

• Ability to organise work priorities, manage competing priorities and deliver on commitments
• Ability to maintain confidentiality
• Excellent attention to detail
• Ability to communicate with all levels of staff, orally and in writing reports
• Ability to work collaboratively with others.
• Good interpersonal and relational skills
• Ability to be flexible and manage stress, especially in situations which require a high degree of sensitivity, tact, and diplomacy
• Ability to be honest and foster an atmosphere of trust and integrity
• Ability to support MTI Calling and adhere to the MTI Code of Conduct.
• Ability to commit to Medical Teams International Calling Statement and Core Values.

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below.

Click Here

NB: Only shortlisted candidates will be contacted.

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Level of Education: bachelor degree

Work Hours: 8

Experience in Months: no experience