Job Title: Workshop Manager
Organisation: True North Consult
Duty Station: Kampala, Uganda
About Organisation:
True North Consult Ltd is a boutique HR Consultancy Firm that offers bespoke HR solutions to selected clients in various sectors and industries across East Africa, with operational offices in Kampala, Nairobi and Kigali.
Job Summary: Asset maintenance to ensure maximum utilization and minimize down time. Manage the workshop administration team in a fair and efficient manner.
Ensure that the workshop software management tools (MAXIMO and/or others) are properly utilized and up to date.
Aim to achieve a zero-stock variance (between system records and physical) through an efficient stock management system, proper stock control procedures and regular stock takes / reconciliations. Control the movement of spare parts, in and out the store / workshop.
Manage the procurement process (both local and international purchases), reduce the units purchase cost by 10% through a better vendor selection process and negotiation with suppliers.
Prepare and issue in a timely manner the monthly workshop reporting, and all other reports deemed adequate or required by the management.
Provide the Operations Manager with council, guidance, timely advice and recommendations on stock, procurement and other relevant issues
Key Duties and Responsibilities:
- Oversee and coordinate all day to day workshop administrative operations, including procurement, inventory management and control, job planning, and preventive maintenance scheduling.
- Lead daily workshop coordination meetings with the Workshop Administrator and Foremen to plan activities, monitor progress, identify operational challenges, and implement timely corrective actions.
- Supervise and ensure effective utilization of workshop management systems (MAXIMO and/or other approved systems), ensuring accurate and timely data entry and system integrity.
- Conduct regular stock counts (minimum quarterly) in collaboration with the Finance Department; reconcile physical inventory against system records, analyse variances, and implement corrective action plans with documented justifications.
- Manage the procurement of spare parts, tyres, oils, and lubricants, including full responsibility for international procurement, ensuring cost effectiveness and adherence to quality standards.
- Ensure proper control, monitoring, and accountability of all Local Purchase Order (LPO) books issued to the workshop in accordance with company policies Manage and control the workshop petty cash float in line with approved financial procedures and internal control requirements.
- Establish and maintain regular benchmarking exercises to evaluate spare part pricing and supplier competitiveness.
- Identify, evaluate, and appoint vendors through a compliant and transparent process, and negotiate competitive pricing and favourable credit terms to the company’s advantage.
- Prepare and submit accurate weekly, monthly, and quarterly operational and performance reports in line with management requirements.
- Serve as the designated Super User for workshop management systems, providing oversight, system governance, and user support as required.
- Assist in preparing and reviewing Standard Operating Procedures (SOPs) aimed at strengthening workshop controls and security measures, reducing operational costs, and improving workflow efficiency.
- Assist in monitoring, analysing, and reporting discrepancies or anomalies, including but not limited to cost per unit, spare parts pricing, and usage variances.
- Apply sound mechanical knowledge of machines and equipment to support workshop operations.
- Ensure proper handling, storage, and control of spare parts.
- Effectively delegate tasks and follow through to completion to ensure operational efficiency.
- Maintain high standards of housekeeping and ensure compliance with workshop Quality, Health, Safety, and Environment (QHSE) standards.
- Perform any other duties as may be assigned by management in line with the role
Qualifications, Skills and Experience:
- Minimum of 5 years’ experience in administration, workshop, automotive, or a similar industry.
- Training in Engineering or Mechanical disciplines is preferred.
- Computer literate with working knowledge of standard office applications.
- Proven record of supervising and developing team members.
- Knowledge of URA Customs procedures.
- Good understanding of Electro Hydraulic Systems.
- Strong computer skills, particularly in Microsoft Excel, Word, and SPSS.
- Experience using Fleet Management Systems (Telematix preferred).
- Minimum of 5 years’ experience managing a fleet of more than 20 trucks
How to Apply:
To apply, please send your resume and cover letter to recruitment6@truenorthafrica.com with subject line Workshop Manager by 19th May 2026.
All applications shall be acknowledged as received but only shortlisted candidates will be contacted.
All applicants should share their CV’s and Cover Letters in PDF or MS Word STRICTLY
Deadline: 19th May 2026
NB: Only shortlisted candidates will be contacted.
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 60