Job Title: Workshop Manager
Organisation: Integrated Logistics Services
Duty Station: Kampala, Uganda
About Organisation:
Integrated Logistics Services – Tilenga Limited, a subsidiary of Africa Global Logistics (U) Limited, is committed to fulfilling its Oil and Gas contractual obligations in East Africa, particularly Uganda. As part of the MSC Group, a global leader in shipping and logistics, AGL stands as Africa’s reference multimodal logistics operator. With a robust network of 250 subsidiaries across Africa, Haiti, and Timor, we specialize in tailored port, maritime, logistics, and rail solutions.
Key Duties and Responsibilities:
- Oversee and coordinate all day-to-day workshop administrative operations, including procurement, inventory management and control, job planning, and preventive maintenance scheduling.
- Lead daily workshop coordination meetings with the Workshop Administrator and Foremen to plan activities, monitor progress, identify operational challenges, and implement timely corrective actions.
- Supervise and ensure effective utilization of workshop management systems (MAXIMO and/or other approved systems), ensuring accurate and timely data entry and system integrity.
- Conduct regular stock counts (minimum quarterly) in collaboration with the Finance Department; reconcile physical inventory against system records, analyze variances, and implement corrective action plans with documented justifications.
- Manage the procurement of spare parts, tires, oils, and lubricants, including full responsibility for international procurement, ensuring cost effectiveness and adherence to quality standards.
- Ensure proper control, monitoring, and accountability of all Local Purchase Order (LPO) books issued to the workshop in accordance with company policies.
- Manage and control the workshop petty cash float in line with approved financial procedures and internal control requirements.
- Establish and maintain regular benchmarking exercises to evaluate spare part pricing and supplier competitiveness.
- Identify, evaluate, and appoint vendors through a compliant and transparent process, and negotiate competitive pricing and favorable credit terms to the company’s advantage.
- Prepare and submit accurate weekly, monthly, and quarterly operational and performance reports in line with management requirements.
- Serve as the designated Super User for workshop management systems, providing oversight, system governance, and user support as required.
- Assist in preparing and reviewing Standard Operating Procedures (SOPs) aimed at strengthening workshop controls and security measures, reducing operational costs, and improving workflow efficiency.
- Assist in monitoring, analyzing, and reporting discrepancies or anomalies, including but not limited to cost per unit, spare parts pricing, and usage variances.
- Apply sound mechanical knowledge of machines and equipment to support workshop operations.
- Ensure proper handling, storage, and control of spare parts.
- Effectively delegate tasks and follow through to completion to ensure operational efficiency.
- Maintain high standards of housekeeping and ensure compliance with workshop Quality, Health, Safety, and Environment (QHSE) standards.
- Perform any other duties as may be assigned by management in line with the role.
Qualifications, Skills and Experience:
- Minimum of 5 years’ experience in administration, workshop, automotive, or a similar industry.
- Training in Engineering or Mechanical disciplines is preferred.
- Computer literate with working knowledge of standard office applications.
- Proficient in written and spoken English.
- Ability to work independently with minimal supervision.
- Proven ability to manage and supervise a team.
- Strong communication and report writing skills.
- Natural leadership ability.
- Strong decision making skills.
- Team player with the ability to collaborate across functions.
- Resilient and able to perform effectively under pressure.
- Highly organized with strong planning skills.
- Open minded and adaptable to change.
- Strong administrative and follow up skills.
- Ability to motivate and drive a team toward common objectives.
- Proven record of supervising and developing team members.
- Knowledge of URA Customs procedures.
- Good understanding of Electro Hydraulic Systems.
- Strong computer skills, particularly in Microsoft Excel, Word, and SPSS.
- Experience using Fleet Management Systems (Telematix preferred).
- Minimum of 5 years’ experience managing a fleet of more than 20 trucks.
How to Apply:
All suitably qualified and Interested applicants should apply online at the link below.
NB: Only shortlisted candidates will be contacted.
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 60