Job Title: Procurement Officer
Organisation: Nile Basin Initiative
Duty Station: Entebbe, Uganda
About Organisation:
The Nile Basin Initiative (NBI) is an intergovernmental partnership formed on February 22, 1999, by the riparian states of the Nile River to foster cooperative water resource management, socio-economic development, and regional peace. Headquartered in Entebbe, Uganda, the NBI comprises 10 member states—Burundi, DR Congo, Egypt, Ethiopia, Kenya, Rwanda, South Sudan, Sudan, Tanzania, and Uganda—with Eritrea serving as an active observer.
Job Summary: The Procurement Officer is responsible for processing and managing the procurement of goods, services and works at NileSEC as well as for providing technical and policy advice to different departments and projects on aspects of procurement during all phases of the procurement cycle from inception to delivery of procured items/services. He/She also participates in the management, implementation and follow-up of project preparation and monitoring activities.
Key Duties and Responsibilities:
Procurement Planning
- Contribute to the development of policies, strategies, implementation plans, and proposals for NileSEC.
- Develop and consolidate NBI procurement plans for every financial year and submit procurement plans to Management and Donors for approval.
- Engage the technical staff during work-planning & budgeting, prepare cost estimates and agree on procurement methods and specifications with the Technical team.
- Schedule procurement with input from the teams and update quarterly procurement plans regularly.
- Re-schedule procurement activities not done in time and update the procurement plan with new activities.
- Handle and contribute to procurement aspects of project preparation, appraisal, grant negotiation and signature.
Implementation of the Procurement Plan
- Manage the complete cycle of the procurement process from planning to delivery.
- Prepare, update and file approved procurement plans.
- Prepare tender documents and assist in the preparation of specifications for procurement of goods and small works.
- Prepare Requests for Proposals and assist in the preparation of TORs for consultancy services.
- Draft, publish and float
Qualifications, Skills and Experience:
- Minimum
- Bachelor’s degree in Commerce, Economics/Business Management or Supplies Management or related field.
- Membership to the Chartered Institute of Procurement and Supplies or other recognised professional body
- Professional qualifications in Purchasing and Supplies Management or Procurement e.g. CIPS Graduate Diploma
- Master’s degree in Procurement, supply chain, Project Planning and Management. Experience
- Minimum
- Five (5) years of relevant experience in procurement Skills Required
- Knowledge of the Public Procurement Act and Regulations or equivalent.
- Strong communication and presentation skills including the ability to develop proposals, concept papers, and position papers as well as write reports and prepare relevant publications.
- High-level interpersonal and cross-cultural skills including the ability to build alliances and collaborative relationships with sensitivity to diversity.
- Proficiency in computer applications such as word processing, database, spreadsheets, accounting packages, email, internet and the workflow process.
- Ability to maintain high standards of integrity; establish straightforward, productive relationships; treat individuals with fairness and respect, demonstrate sensitivity to ethnic, cultural and gender differences.
- Team player
- Negotiation skills
- Record-keeping skills
- Customer relations
How to Apply:
Interested and suitably qualified individuals who meet the job requirements are invited to submit their application/cover letters and CV electronically addressed to the Executive Director, Nile Basin Initiative at: recruitment@nilebasin.org with a copy to vacancy@nilebasin.org . Application/Cover letters should clearly indicate the title of the position, its job reference and accompanied by a detailed curriculum vitae should be submitted not later than 4th June 2026 .
Your application or CV should clearly indicate full contacts (e-mail and telephone) of three (3) referees and two (2) former employers excluding the current employer. Please do not include your academic certificates as these will be only verified during the interviewing stage. Due to the expected large number of applications, only short-listed candidates will be contacted. NBI offers a good work environment with competitive salary and benefits package commensurate with the qualifications and relevant experience.
Deadline: 4th June 2026
NB: Only shortlisted candidates will be contacted.
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 60