Administrative Assistant – IT Department Jobs – SPENA Schools

This job falls under:

Administration Jobs in Uganda, Business Administration Jobs in Uganda, Finance Jobs in Uganda

Job Title: Administrative Assistant – IT Department

Organisation: SPENA Schools

Duty Station: Kampala, Uganda

About Organisation:

For over 25 years, St Peter’s Naalya has stood as a beacon of academic excellence, transformative education, and community leadership. Since its founding in 1998, our school has grown from humble beginnings into one of Uganda’s premier secondary schools, consistently setting high standards and shaping futures filled with promise and potential.

Job Summary: The Administrative Assistant – IT Department will provide administrative and operational support to the IT office to ensure efficient coordination of departmental activities, proper record management, timely communication, and smooth handling of IT-related administrative processes.

Key Duties and Responsibilities:

Provide administrative support to the IT Department.
Maintain and update departmental records, inventory, and documentation.
Prepare reports, memos, meeting minutes, and correspondence for the department.
Support student reporting at the beginning of each term, including data capturing and updating student records.
Assist in the processing, preparation, and issuance of students’ report cards.
Receive, record, and follow up on IT support requests and maintenance schedules.
Coordinate meetings, appointments, and departmental activities.
Support procurement and accountability of IT equipment and supplies.
Manage filing systems for IT assets, licenses, and service records.
Maintain proper student records and provide administrative support to the IT Department as required.
Assist in tracking staff/student ICT issues and escalating them where necessary.
Ensure confidentiality of departmental information and records.
Perform any other administrative duties assigned by the supervisor.

Qualifications, Skills and Experience:

Bachelor’s degree in business administration, Office Management, Information Technology, Secretarial Studies, or a related field.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
At least 2 years of relevant administrative or office experience.
Basic understanding of IT systems and office technology will be an added advantage.
Any other provided details (e.g., benefits, work environment, team info, or additional notes)
Strong organizational and record-keeping skills.
Good communication and interpersonal skills.
High level of integrity and confidentiality.
Ability to multitask and work under minimum supervision.
Good problem-solving and coordination skills.
NB. St. Peters is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without discrimination.
The ideal candidate should be organized, detail-oriented, computer literate, and possess strong communication and administrative skills.
Basic knowledge of IT operations and the ability to work under minimum supervision.