Job Title: Administration and Procurement Assistant (Fresher Jobs)
Organisation: StartHub Africa
Duty Station: Kampala, Uganda
About Organisation:
StartHub Africa (NGO) and SHA Consulting Group Limited form together StartHub Africa, a hybrid-social venture with the vision to unlock the potential of changemakers to create innovative and scalable businesses across Africa.
Key Duties and Responsibilities:
- Procurement Execution & Support (40%)
- Support the full cycle of procurement requests: from receiving and checking requests, obtaining quotes, to issuing Purchase Orders and following up with vendors for timely delivery.
- Maintain accurate and organised digital and physical procurement files, vendor lists, and inventory records.
- Administrative & HR Administrative Support (50%)
- Oversee daily office operations, including managing supplies, facilities (cleaners/security), and meeting room bookings.
- Provide comprehensive recruitment and onboarding support: scheduling interviews, preparing offer documents, and setting up new hires with all necessary tools and access.
- Maintain the company calendar, scheduling key meetings and sending reminders for deadlines, reviews, and appraisals.
- Administer the staff leave tracker and provide support for staff welfare initiatives.
- Finance Support (10%)
- Manage the company asset register, conduct tagging, and support periodic inventory counts
- Assist the Finance team by preparing payment packages, filing supporting documents, and performing basic data entry to ensure accurate records.
- Support the full cycle of procurement requests: from receiving and checking requests, obtaining quotes, to issuing Purchase Orders and following up with vendors for timely delivery.
- Maintain accurate and organised digital and physical procurement files, vendor lists, and inventory records.
- Oversee daily office operations, including managing supplies, facilities (cleaners/security), and meeting room bookings.
- Provide comprehensive recruitment and onboarding support: scheduling interviews, preparing offer documents, and setting up new hires with all necessary tools and access.
- Maintain the company calendar, scheduling key meetings and sending reminders for deadlines, reviews, and appraisals.
- Administer the staff leave tracker and provide support for staff welfare initiatives.
- Manage the company asset register, conduct tagging, and support periodic inventory counts
- Assist the Finance team by preparing payment packages, filing supporting documents, and performing basic data entry to ensure accurate records.
Who are we looking for
- Are you highly organised and proactive, with a keen eye for detail?
- Do you enjoy a varied role?
- Are you a clear communicator and a team player who enjoys providing essential support to colleagues?
- Do you have good computer skills and are comfortable working with spreadsheets, documents, and digital filing systems?
Qualifications, Skills and Experience:
- A minimum of a degree or its equivalent in Procurement, Finance, Business Administration, or a related field
- At least 2 years of proven experience in a similar administrative support or office assistant role, with exposure to procurement or finance tasks.
- Proficiency in standard office software (MS Word, Excel, PowerPoint, and email) and comfort learning new digital systems.
How to Apply:
Interested candidates should submit their CV outlining their experience and suitability for the role through this form.
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 24