Job Title: Supply Intern (No Experience Fresh Graduate Jobs)
Organisation: Medecins Sans Frontieres (MSF)
Duty Station: Kampala, Uganda
About Organisation:
Medecins Sans Frontieres (MSF) is an international independent medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender, or political affiliation.
Job Summary: In close elaboration with the supply chain team and under continuous guidance of the assigned supervisor during this placement period, the Supply Intern is to learn how to support the smooth and cost-efficient flow of materials and products throughout the supply process, by supporting the end-to-end supply chain operations of SUKA.
Key Duties and Responsibilities:
Procurement
- Support procurement team in local, regional order management through strategic sourcing according to MSF procedures and guidelines
- Receive, prepare and submit to the procurement supervisor for review all Invoices and Procurement documents fully compliant with the MSF procedures and regulations before processing payment
- Participate in entering data for tendering or market assessment processes
- Upon Completion of the Procurement Processes, fie and archive the arising documents
- Assist Procurement supervisor and her Assistant in raising quotations, quotation analysis and preparing procurement documents
- Draft order confirmations for supervisor approval and, when delegated to do so delegated, send them to suppliers after verification
- Participate in Enterprise Resource Planning (ERP) tool data entry, cleaning and management
- Sharing order monitoring updates with field teams according to the available chronogram
Warehousing- Stock Management
- Assist in the receiving process by carrying out preliminary checks against the Purchase Order and reporting discrepancies to the Storekeeper or Supervisor for final validation
- Support in Dispatch of consignment to field location, preparing shipping documents Follow up with field locations on receipt of the items and submission of signed delivery orders from the field
- Participate in both mid and end year physical stock taking, inventory and reconciliation
- With the help of the warehouse supervisor, participate in flash inventory activities and support the preparation of counting sheets and documentation, ensure that the report is analysed, signed and archived
- Preparation and maintenance of stores records according to MSF standards
- Support the warehouse team in preparing consignments for dispatch to the field, including assisting with weight verification under supervision when applicable before handing them to the contracted shipping agent / transporter
Transport and Customs
- Support Transport Team in updating cargo follow up information (on the board – computer fie)
- Support in preparing internal documents required for importation and exportation of commodities
- Observe and support m the loading and offloading activities of imports and exports, ensuring proper documentation and handling procedures are followed
- Fiing and archiving of transport and customs related documents
- Supporting the transport and customs department by updating the partners / field on all planned shipments
- Support the Transport & Customs Supervisor in preparing documentation required for customs clearance
- If previously trained and only under direct supervisor assist in pre-filing ASYCUDA entry fields without independently releasing submissions
- Support in Dispatch of consignment to partner/ field location
- Any other delegated tasks that contribute to his/her learning.
General
- Perform delegated tasks that contribute to learning and department objectives
- Participate in Team meetings
Qualifications, Skills and Experience:
- Education: Bachelor’s degree in Logistics and Supply Cham Management Experience: Fresh University Graduate only
- Competences/ Skills: Team worker, Flexibility; mobility, rigour, pro-activity, able to work with multi-disciplinary and multicultural people
- Language: English is mandatory, French is a strong asset
How to Apply:
Interested candidates are invited to submit their application letter and a detailed CV merged together in a SINGLE PDF or WORD document to the HR department via email to [email protected] with the title of position as subject line.
Deadline: 19th December 2025
NB: Only shortlisted candidates meeting the above criteria will be contacted. No monetary, goods or service offers, nor favouritism, will be tolerated in the recruitment process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the Justice System.
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: no experience required