Job Title: Senior Procurement Officer
Organisation: Future Options Consulting
Duty Station: Kampala, Uganda
About Organisation:
Future Options Consulting Ltd is a HR & Management consultancy firm that was started in 2006 and offers these services: recruitment, headhunting, payroll management & outsourcing, workload audit services.
Job Summary: The Senior Procurement Officer manages the tendering, bidding processes, and procurement documentation while ensuring compliance with procurement policies, bid evaluation, and supplier communication. The role supports efficient procurement operations and adherence to statutory requirements.
Key Duties and Responsibilities:
Management of Tenders and Bidding Processes
- Share Requests for Quotations (RFQs) with service providers.
- Oversee bid receipt and opening processes, ensuring compliance with procurement procedures.
- Evaluation of Bids/Proposals and Communications with Suppliers
- Participate in the evaluation of bids and proposals.
- Guide the teams to ensure that the evaluation process is fair, transparent, and in line with procurement policies and regulations.
- Draft and publish Notices of Best Evaluated Bidders (NOBEBS) for display following the established procurement guidelines.
- Guide users on filing procurement forms and respond to inquiries from service providers.
- Manage communication with suppliers, including requesting quotations, issuing procurement documents, and addressing discrepancies.
Processing Purchase Orders and Call-Off Orders
- Draft Local Purchase Orders (LPOs), call-off orders, and contracts for procurement activities.
- Prepare change orders and oversee the creation of new vendors and assets in the system.
- Draft contract management appointment letters and assist in monitoring bid and contract validity.
Documentation and Records
- Prepare and submit payment requests for approved procurement activities, ensuring all necessary documentation is complete.
- Receive requisitions and reference them to the Head of Procurement and Disposal Unit (HPDU) for approval.
- Maintain and update the procurement tracker to reflect the current status of all procurement activities.
- Preparation of Monthly and Quarterly Reports
- Draft monthly procurement and disposal reports and forward them to the supervisor for review.
- Ensure reports are dispatched to the Public Procurement and Disposal of Public Assets Authority (PPDA) before the 15th of the subsequent month.
- Draft quarterly procurement reports, ensuring accuracy and timely submission.
Other Duties
- Assist in identifying and assessing risks related to departmental activities while performing assigned responsibilities.
- Support the implementation of approved risk mitigation strategies to reduce the impact of identified risks.
- Supervise subordinates by setting clear goals, providing mentorship and promoting continuous improvement through regular feedback, performance evaluations, and recognition of achievements.
- Perform any other duties as assigned by the Supervisor.
Qualifications, Skills and Experience:
- Bachelor’s degree in procurement and logistics management/supply chain management, business administration (procurement option) or related field and;
- Professional Certification in Chartered Institute of Procurement and Supply (CIPS)
- Relevant post graduate qualification is an added advantage
- Details of experience
- Six (6) years of experience in a similar function.
Knowledge, skills and competences
- Negotiation skills.
- Financial acumen.
- Supplier relationship management.
- Knowledge of procurement laws and regulations.
- Analytical skills
- Attention to Details.
How to Apply:
All interested and qualified persons are strongly encouraged to apply by email: [email protected] clearly indicating the Position Title in the email subject line. The deadline for submissions is Friday 09 January 2026 at 05:59 pm (EAT)
Deadline: 9th January 2026
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 72