Job Title: Senior Assistant Academic Registrar (Admissions, Exams and Senate)
Organisation: Uganda National Institute for Teacher Education (UNITE)
Duty Station: Kira, Uganda
About Organisation:
The Uganda National Institute for Teacher Education (UNITE) was created on 5th July 2024 by Statutory Instrument No. 53 of 2024, under the Universities and Other Tertiary Institutions Act (UOTIA), Cap. 262, as an Other Degree Awarding Institution (ODAI). UNITE is a multi-campus institution with campuses in Kabale, Kaliro, Mubende, Muni, and Unyama, and its headquarters located in Kira Municipality (former Shimoni Core PTC). The institute is fully accredited by the National Council for Higher Education (NCHE).
Job Summary: To Manage student registration, student records, entry, exit information and graduation.
Key Duties and Responsibilities:
- Coordinates the development and supervision of academic schedules, time tables and administers examinations.
- Coordinates the allocation of teaching and learning space
- Oversees and enforces compliance with the assessment regulations.
- Organizes arrangements for travel, accommodation and welfare of External Examiners.
- Prepares and issues Academic Transcripts.
- Verifies and certifies academic documents for authentication by the Institute Academic Registrar.
- Communicating decisions by Senate or its committees.
- Prepares and issuing academic certificates.
- Implementing and follow-up of decisions on the Institute Alumni
- Responds to correspondences on undergraduate admissions.
- Publicizes admissions lists.
- Coordinates the administration of bursaries and scholarships for students.
- Registers all students of the Institute.
- Supervises, mentors and appraises staff.
Key Result Areas
- Examinations time table compiled and examinations papers administered.
- Examination cards issued.
- Examination regulations enforced.
- Academic certificates and transcripts prepared and issued.
- Academic documents verified and certified.
- Correspondences on admissions responded to and admissions lists publicized.
- Students registered.
- Staff supervised, mentored and appraised.
Qualifications, Skills and Experience:
- An honors Bachelor’s degree in Education OR humanities, sciences, social sciences, business, Information technology, vocational studies , with a PGDE from a recognized institution.
- Must be a registered teacher.
Working Experience
- Three (3) years working experience at Assistant Academic Registrar level in a recognised Institution of Higher learning.
Competencies
Technical
- Policy Management
- Planning, organizing and coordinating
- Information communication technology
- Management of Organisational Environment
Behavioral
- Leadership
- Accountability
- Effective communication
- Networking
- Ethics and Integrity
How to Apply:
Candidates should submit 5 hard copies of the application in a sealed application pack containing copies of the following:
- Application letter; the subject line must indicate the position applied for and Job reference Number.
- Detailed and up-to-date signed CV including working contact details and names and contact details of three referees (Academic, Professional and Personal), one of whom must be either your present or most recent employer. The referees should be advised to send confidential references directly to the email address [email protected].
- Certified copies of Academic Transcripts and Certificates
- A copy of the National Identity Card
- Copies of previous appointment letters
- The envelope should be clearly marked “Application for the post of” as indicated above.
- Incorrectly addressed applications may be rejected.
- Age Limit: The applicant should be aged Forty -five (45) years or below at the time of application.
- Tenure of Appointment: The appointment is on permanent terms upon successful completion of a probationary period of six months.
- Details of the Job Description and Person Specification: These can be accessed on the Institute’s website www.unite.ac.ug
- Applications should be delivered physically to the undersigned not later than 7th January, 2026 at 5.00 pm. East African Time
N.B: Only successful candidates will be notified
The Secretary, Appointments Board
Uganda National Institute for Teacher Education (UNITE)
Kira Municipality,
P. O Box 7112, Kampala.
Deadline: 7th January 2026
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 36