Job Title: Principal Administrative Officer
Organisation: Mbarara University of Science and Technology (MUST)
Duty Station: Mbarara, Uganda
About Organisation:
Mbarara University of Science & Technology (MUST), commonly known as Mbarara University, is a public university in Uganda. Mbarara University commenced student intake and instruction in 1989. It is one of the eight public universities and degree-awarding institutions in the country. MUST is accredited by the Uganda National Council for Higher Education.
Job Summary: To provide efficient, effective and timely secretariat services to the University Council and its Committees.
Key Duties and Responsibilities:
- Liaising with the Deputy University Secretary for the organization of meetings of Council and Council Committees.
- Preparing and circulating working papers, agenda and minutes of meetings of Council and Council Committees.
- Writing Minutes of Council and Council Committees and decisions as directed by the Deputy University Secretary.
- Following up actions on the decisions made by Council and Council Committees and reporting on their implementation.
- Filing and updating records of the minutes of Council and Council Committee meetings and Council decisions in the minute book.
- Monitoring, evaluating and reporting to the Deputy University Secretary on the performance of outsourced administrative service providers to the University.
- Coordinating the procurement, provision, proper use and maintenance of common user facilities and services.
- Participating in the organization of university events and ceremonies.
- Prepares speeches as assigned.
- Performing any other duties that may be assigned from time to time.
Qualifications, Skills and Experience:
- A Masters in Either Public Policy and Administration, Business Administration, Law or Development Studies or any relevant field from a recognized institution.
- An honours bachelor’s degree in Public Policy and Administration, Business Administration, Law, Development Studies or any relevant field from a recognized institution.
- Administrative Officer’s Law Course Certificate.
- Should have at least five (9) years’ experience in Administration, three (3) of which should have been served at the level of Senior Administrative Officer or equivalent level in a reputable organization.
- Should have excellent and demonstrable drafting and writing skills.
- Should have good leadership, interpersonal, negotiation and communication skills.
- Should be a person of high integrity
- Should not be above 45 years of age at the time of application.
How to Apply:
- Applicants must use the application form which should be downloaded from the University website. Download Here
- Applicants should request at least two of their referees to separately send sealed confidential reference letters attesting to the applicant’s competencies and suitability for the job applied for to the address below before the closing date of the advert.
- Applications, in PDF as a single file should be submitted to email address [email protected] not later than Friday 9th January, 2026 at 5.00 pm East African time.
Deadline: 9th January 2026
Note:
- Only shortlisted candidates shall be contacted.
- Applicants who do not use the prescribed form will not be considered.
- Hard copy applications shall not be received.
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Level of Education: postgraduate degree
Work Hours: 8
Experience in Months: 108