Job Title: Personal Assistant to the CEO (No Experience Admin Jobs)
Organisation: Uganics
Duty Station: Kampala, Uganda
About Organisation:
Uganics is a social enterprise dedicated to eradicating malaria while empowering women and rural communities across Uganda. We manufacture organic, long-lasting mosquito repellent products and run community-centered empowerment programs that create employment, build local capacity, and promote sustainable health solutions. Our mission blends health, sustainability, and impact, reaching thousands of households and partnering with investors and global accelerators.
Job Summary: We are seeking a highly organized, proactive, and trustworthy Full-Time Personal Assistant to the CEO. This role demands a professional who can support a fast-moving CEO involved in strategic planning, investor relations, partnership building, program acceleration, documentation, and operational oversight.
The ideal candidate must be detail-oriented, excellent at communication, strong in coordination, and able to work efficiently in a dynamic environment while maintaining confidentiality.
Key Duties and Responsibilities:
- Manage the CEO’s daily schedule, appointments, meetings, and travel arrangements.
- Maintain an organized calendar, ensuring timely reminders and preparation for all engagements.
- Screen, draft, and respond to emails on behalf of the CEO.
- Handle follow-ups with partners, investors, team members, and stakeholders.
- Draft proposals, reports, strategic plans, meeting minutes, and presentations.
- Support the CEO during investor meetings, accelerators, and online/offline programs.
- Prepare quarterly board meeting documentation and follow-up actions.
- Assist in coordinating internal and external meetings.
- Ensure timely submission of applications, proposals, and program requirements.
- Help manage organizational systems, digital files, and confidential information.
- Coordinate personal and professional tasks as required to support executive effectiveness.
- Assist with navigating online platforms used for accelerators, grant portals, or investor updates.
- Manage high-priority tasks during tight deadlines.
- Represent the CEO when necessary to ensure continuity of communication.
- Perform any other lawful tasks required by the CEO to ensure smooth operations and effectiveness.
Qualifications, Skills and Experience:
- Must be living in or very near Kisaasi, Kampala.
- Minimum diploma or bachelor’s in business administration, communications, management, or related fields.
- Strong communication skills (spoken and written English).
- Highly organized, proactive, and reliable.
- Ability to multitask and manage shifting priorities.
- Discretion and confidentiality with sensitive information.
- Strong computer literacy: Email management, MS Office/Google Workspace, online applications, etc.
- Previous experience supporting a senior executive is an added advantage.
How to Apply:
Interested candidates should submit:
- A CV (max 2 pages)
- A short cover letter explaining why you are the best fit
Send to: [email protected]
Subject line: Application – CEO Personal Assistant (Full-Time)
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: no experience required