Job Title: Office Assistant
Organisation: Jhpiego
Duty Station: Kampala, Uganda
About Organisation:
Jhpiego is an international non-profit health organization affiliated with Johns Hopkins University. The group was founded in 1973 and initially called the Johns Hopkins Program for International Education in Gynaecology and Obstetrics, but is now referred to simply as Jhpiego.
Job Summary: The Office Assistant will ensure the smooth running of the office. This includes maintaining office cleanliness and assisting with office duties, assisting the Administration Officer to maintain the office as required by Jhpiego policies. Work with other staff members to ensure that this support is provided. The Office Assistant is expected to be flexible and work longer than the required regular office hours. The office assistant will be expected to report to work early to clean, maintain and assist with office duties
Key Duties and Responsibilities:
- Ensuring the kitchen is well maintained – clean and neat, arranging the cupboards and maintaining clean kitchen equipment.
- Assisting in making photocopies of documents, letters, training materials and assisting with other office needs. Binding photocopied documents as necessary.
- Setting up of the office conference room as well as refreshments for meetings and trainings as required
- Preparing tea for office staff as needed and maintaining kitchen supplies and toiletries.
- Assisting the Administration officer when necessary: Answer the telephone, forwards calls, provide phone assistance for outgoing calls ensuring messages are passed on clearly and accurately.
- Receive visitors and direct them as necessary.
- Assisting with garbage collection and disposal.
- Maintaining office plants by ensuring regular watering and checking against pests
- Running office errands when the need arises.
Qualifications, Skills and Experience:
- Diploma in social sciences or a related field or
- Certificate in Business Administration
Preferred Qualifications
- Minimum five years’ experience providing general cleaning services and refreshments in a busy office
- Proficiency in MS Word and Excel
- Able to communicate in English
- Be able to prioritize tasks to ensure that time and office resources are optimized
- Must be honest and polite
- Flexible and able to handle multiple tasks
- Social and able to work with various teams
- Ability to work with minimum supervision – being responsive, proactive, and self-motivated
How to Apply:
All candidates who wish to join Jhpiego should apply online at the link below.
Deadline: 15th December 2025
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Level of Education: associate degree
Work Hours: 8
Experience in Months: 60