Job Title: Executive Assistant (Admin Jobs)
Organisation: R-SEAT
Duty Station: Kampala, Uganda
About Organisation:
R-SEAT is an international RLO working to enhance the effectiveness of global refugee responses by co- designing transparent, structured, and institutionalized refugee advisory mechanisms. These mechanisms amplify and activate refugee leadership ecosystems and increase the participation
Job Summary: We’re seeking an Executive Assistant who is a passionate and responsive self-starter with strong written and verbal communication skills. R-SEAT is a dynamic, international team working with numerous stakeholders in a fast-paced environment. We are seeking a candidate that can manage a diverse and always evolving workload across numerous competing priorities. This role is based in Colombia, Mexico, Lebanon, Syria, Kenya, or Uganda. Applicants with previous experience in operations or supporting C-Suite executives are specifically encouraged to apply.
Key Duties and Responsibilities: As the Executive Assistant, you will structure and support R-SEAT’s mission by:
- Drafting working documents and speaking notes: Transform ideas into clear, compelling content across a wide range of formats, ensuring accuracy, coherence, and alignment with organizational priorities.
- Managing calendars: Proactively coordinate and prioritize complex schedules, balancing team workflows, external commitments, and time-sensitive demands.
- Liaising with diverse stakeholders: Maintain prompt, professional, and culturally sensitive communication with all partners, contributors, and external stakeholders
- Providing administrative support: Organize and maintain systems for filing, documentation, note-taking, and general administrative tasks that contribute to a productive and efficient work environment.
- Maintaining contact management systems: Confidently use and regularly update our CRM to ensure accurate, up-to-date records and support effective relationship management.
Qualifications, Skills and Experience:
We want someone organized, motivated, and flexible, to strengthen our team. You must:
- Be based in Colombia, Mexico, Lebanon, Syria, Kenya, or Uganda.
- Be passionate about refugee issues and skilled at supporting a diverse team.
- Have strong time management and organizational skills.
- Have the technical skills to utilize contact management and mailing platforms, as well as Microsoft Office Suite and other relevant tools.
- Be a fluent and professional communicator in English.
- Be able to travel regionally, and preferably internationally.
- Embrace flexibility and thrive in a remote-work environment.
- Be self-motivated and take initiative and ownership over tasks and outcomes.
- Strong candidates will also:
- Have lived experience of forced displacement. Please refer to R-SEAT’s definition of lived experience of forced displacement: https://www.instagram.com/refugeesseat/
- Have strong knowledge and/or experience of regional forced displacement processes and initiatives regionally or globally.
- Be familiar with global governance structures and global refugee initiatives such as the Global Compact for Refugees and the Global Refugee Forum.
What We Offer
- A chance to be part of a transformative movement in a fast-growing, mission-driven organization.
- A full-time position with a competitive salary aligned with the market rates for managerial or senior managerial roles in the applicant’s country of residence, ensuring equity and recognition of experience and qualifications.
- A flexible working environment.
- A supportive global team committed to the meaningful participation of refugees, reimagining global systems, and aiming to create better responses for refugees globally.
How to Apply:
Please apply through the form, Click Here and upload the following:
- A cover letter
- Your up-to-date CV
- Contact information for two references
Deadline: 16th January 2026
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
Level of Education: bachelor degree
Work Hours: 8
Experience in Months: no experience required