Job Title: Procurement Officer
Organisation: Makerere University Joint AIDS Program (MJAP)
Duty Station: Jinja, Uganda
About Organisation:
Makerere University Joint AIDS Program (MJAP) emerged from the Mulago – Mbarara Teaching Hospitals Joint AIDS Program (MJAP) which was established in November 2004 under the then Makerere University Faculty of Medicine. Over the last 20 years, we have broadened our work beyond the support of provision of comprehensive HIV and TB services to include capacity strengthening for health care workers across Uganda and conduct research to inform policies for HIV/TB and other HIV comorbidities in the country.
Job Summary: The Procurement Officer will coordinate the procurement of supplies and equipment for supported health units and program activities. S/he will be responsible for ensuring effective and efficient functioning of all procurement and disposal activities of the project
Key Duties and Responsibilities:
- Work with the Project technical teams, and the Finance/Administration team, to plan for and implement detailed and efficient operational procurement support to project supported districts,
- health sub districts and health facilities. This includes but is not limited to: logistics support for on-site and off-site project supported activities.
- Establish and implement a monitoring system that ensures prices paid for goods and services are in line with local market prices.
- Develop and consolidate Procurement Plans and budget for every financial year and account for expenditures in accordance with MJAP and USG procurement policy and guidelines.
- Review, develop, update and monitor the implementation of the MJAP procurement policy, guidelines and tools in accordance with the USG and MJAP procurement policy and guidelines.
- Conduct supplier pre-qualification and management; prepare pre-qualification documents, invite public bidders for pre-qualification exercise and conduct price search and market surveys in line with the procurement rules and regulations.
- Prepare bidding documents, invite the shortlist bidders to submit their proposals and manage the Tender/Bid opening and communication of awards as per procurement rules and guidelines.
- Prepare and submit quarterly Procurement reports to Director Finance and Administration and respond to all queries or communications regarding the reports in line with MJAP procurement policy and guidelines.
- Organize and manage contract negotiations with pre-qualified suppliers to negotiate terms and conditions of contract in line with MJAP and USG procurement policy and guidelines.
- Review and monitor the implementation of a contract management system for the procurement process and provide technical support to user departments in contract management, in line with MJAP procurement policy and guidelines.
- Documentation and Payment Processing: in coordination with finance team such as the Finance and Operations Manager, Finance Officer, and the Program/Finance Assistants, to ensure adequate documentation in support of various project events such as field training and meetings and other meetings involving internal and external staff and other stakeholders. S/he will design a system that puts in place a robust mechanism for the prompt and timely submission of such supporting documentation to the finance office to facilitate timely payment processing.
- Coordinate and manage the disposal of assets in accordance with MJAP and USG procurement policy and guidelines.
- The Procurement Officer is responsible for the creation, management and ongoing maintenance of a filing, archiving and retrieval system in electronic and hard copy formats for MJAP procurement policy and guidelines, in accordance with established policies. S/he will also maintain records of official correspondence and communications and create a system to log both incoming and outgoing correspondence relating to procurements.
- Supervision, Training & Development: The Procurement Officer will directly supervise the Procurement Assistant and ensure performance of the highest standard; consistent with project needs.
Qualifications, Skills and Experience:
- Bachelor of Procurement and Logistics Management or Bachelor of commerce, Business Administration
- or a related business field
- Membership of CIPS is an essential requirement for this job.
- Minimum 5 years’ project procurement management experience, including managing field office
- procurements and supervision of employees.
- Thorough knowledge of USG contractual, procurement and reporting requirements.
- Strong leadership, analytical and organizational skills; demonstrated ability to work both independently and
- within a team, assess priorities, and manage multiple activities with attention to detail.
- Excellent problem-solving capacity, with demonstrated ability for considerable analysis and sound judgment to find solutions in a complex environment with shifting and competing priorities.
- Excellent cross-cultural communication (both oral and written) and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, stakeholders, clients and consultants.
- Advanced Computer skills including proficiency in Microsoft Office programs (Excel spreadsheets, word processing, power point, and electronic mail).
Note: MJAP is dedicated to inclusion and diversity, evaluating all job applicants solely based on merit, regardless of race, gender, color, national origin, religion, age, marital status, or disability. As an equal opportunity employer, MJAP does not charge applicants at any stage and is not responsible for losses from fraudulent recruitment activities.
How to Apply:
All qualified candidates are invited to apply online at the link below
Deadline: 4th December 2025
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 60