Job Title: Human Resources and Administration Assistant – 2 Positions
Organisation: TASO Uganda
Duty Station: Jinja, Uganda
Other locations: Gulu
Reports to: Centre Program Manager
About Organisation:
The AIDS Support Organization (TASO Uganda), is an organisation contributing to a process of preventing HIV infection, restoring hope and improving the quality of life of persons, families and communities affected by HIV infection and disease.
Job Summary: To support all Centre HR and Operations in liaison with the Centre Program Manager. He I She will administer human resource aspects and support office and operations Management of Center. As and HR & Administration Assistant, you will support the Human Resources Department by managing employee records, assisting with recruitment and onboarding, coordination meetings and schedules, and ensuring compliance with HR policies and procedures.
Key Duties and Responsibilities:
- Maintain and update employee records, including new hires, exits and time-off information, ensuring accuracy in HR databases
- Manage the onboarding process for new employees, providing necessary information packets, company policies, and benefits information
- Provided general administrative support to the centre team, including scheduling meetings, managing calendars, and maintaining files and documents
- Provide logistical support to the centre program manager’s office
- Work as a secretary to the centre program manager’s office, all centre meetings and File all relevant centre and advocacy documents.
- Maintain up to date Subscription membership list
- Serve as a point of contact for employees, answering their questions about HR policies, benefits, and procedures
- Solicit articles for the TASO website and media
- Organise for exhibitions at public events that promote TASO’s mission and image
- Oversee the hospitality for potential visitors and take lead in receiving and attending to visitors at the centre
- Maintain a good front office appearance, deal with queries from the public and customers and, maintain appointment schedule for the centre program manager.
- Compile clients and partners’ public relations issues and present them to the centre program manager’s action.
- Help prepare various HR reports, such as those on employee performance, benefits or departmental activities.
- Effectively participate and support the management of centre events eg, AGM, and other related events and, document all centre advocacy activities
- Develop, Manage and disseminate public relations materials and protection of TASO’s image
- Support the centre program manager in developing and implementing effective resource mobilization strategies
- Ensure health, safety and security in your area of operation
Key Outputs
- HR coordination support to the centre
- Administrative support to centre program provided
- Logistical Support to programs provided
- Secretarial services to the centre provided
- Centre meetings effectively managed
- Advocacy networking activities for the center carried out and center events managed
- Public relations activities for the centre conducted
- Advocacy systems maintained
Qualifications, Skills and Experience:
- Minimum Academic Qualifications: Bachelor’s in Human Resource Management, Social Sciences, Arts or business studies, or a related field is required.
- Additional trainings: Training in Customer care, Administrative law, computer applications and Training in Human Management, if not part of educational qualification
- Minimum Experience and Exposure: Two (3) years in administrative or HR-related roles is preferred with procurement and supply chain management experience and in a health related busy office.
- Special Knowledge: Good knowledge of business English
- Key Skills: Public relations/interpersonal skills, Short-hand skills, Communication skills, Computer skills, Negotiation skills, Organization skills
- Other Qualities/Attributes: Integrity, Confidentiality, Assertiveness
How to Apply:
All suitably qualified candidates who meet all the above requirements are invited to submit their resume, copies of certified academic certificates, testimonials, and three referees, two of whom should be the present employer immediate supervisor or last employer if unemployed, or any other if it is the first employment being applied for. None of the referees should be a relative, friend, or business associate. All referees’ designations should be stated and contact details included i.e. physical address, telephone/ mobile numbers, and email contacts.
All interested Candidates MUST fully fill out the TASO Online Job Application Form, scan and save all the relevant documents as one document (labelled with the candidate’s full names), and forward only online applications with the relevant credentials to the link below.
Note:
- Also, note that only applications received online shall be considered.
- While TASO appreciates all interested applicants, only shortlisted candidates will be contacted for interviews. In case you do not hear from TASO Uganda One (01) month after the closing date, please consider yourself unsuccessful.
- Please note that any form of canvassing will lead to automatic disqualification.
Deadline: 26th November 2025
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 24