Job Title: District Data Officer – 5 Positions
Organisation: Makerere University Joint AIDS Program (MJAP)
Duty Station: Jinja, Uganda
Other locations: Bugweri, Namutumba, Buyende and Kaliro district
About Organisation:
Makerere University Joint AIDS Program (MJAP) emerged from the Mulago – Mbarara Teaching Hospitals Joint AIDS Program (MJAP) which was established in November 2004 under the then Makerere University Faculty of Medicine. Over the last 20 years, we have broadened our work beyond the support of provision of comprehensive HIV and TB services to include capacity strengthening for health care workers across Uganda and conduct research to inform policies for HIV/TB and other HIV comorbidities in the country.
Job Summary: The District Data Officer (DDO) will work closely with the District Biostatistician to ensure that patient’s records are captured accurately and HMIS reports are compiled and submitted in DHIS2 and all donor- reporting systems. Under the supervision of the M&E Specialist, the Data officer will coordinate project M&E activities at District level.
Key Duties and Responsibilities:
- Work closely with health sub-district records officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS tools needed to ensure sustained data collection at the health facility.
- Engage with the Records Assistants and Data Clerks to ensure that best practices of medical records storage and management are implemented.
- Work with data clerks to ensure all source documents, especially ART registers are regularly updated at all ART sites.
- Ensure that HIV care data captured on patient forms during patient visits is transcribed to pre-ART and ART registers and updated in the Uganda EMR on time in the district of allocation.
- Review, provide feedback (flagging errors, outliers) from data submitted by Data clerks and ensure corrective action is affected.
- Ensure all required data (in HIBIRD, ODK, SURGE, additional indicators etc.) is collected and entered in the pre-designed systems for project performance measurement.
- Work closely with the facility records officers to mentor and coach other health workers on appropriate use of HMIS data collection tools for data capture including ensuring timely update of HMIS tools.
- Conduct technical supervision visits to sites where data clerks are allocated to ensure conformity to M&E standards.
- Work closely with District Biostatistician to conduct monthly data cleaning for District specific data.
- Work closely with data clerks, to receive feedback on HMIS and M&E logistical needs (HMIS tools, files, internet etc.).
- Prepare and ensure data displays (including annual targets) of facility data are displayed at health facilities routinely in the district.
- Work with records officers and data clerks to ensure proper filing and file retrieval during patient care and updated patient records in Uganda EMR (this is at the site of allocation).
- Working with the District Biostatistician, ensure that confidentiality of data collected and stored is always maintained in proper filling and archival systems in supported sites in the district.
- Ensure that the entered Uganda EMR data are backed up regularly and the data are well protected and provide a monthly Uganda EMR status to the M&E Specialist.
- Ensure Uganda EMR is used for clinic patient management using appointment lists, line lists for patient management and reporting.
- Ensure safety of all equipment in the data rooms (applies to sites where allocated).
- Perform basic routine data analysis on data from HMIS data to inform MJAP District-based teams
- on the progress of interventions at the supported District and share with the M&E Specialist.
- Performance of data entry and aggregation duties assigned by the M&E Specialist.
- Perform any other related duties assigned by the supervisors.
- Perform other related duties as assigned by the supervisor.
Qualifications, Skills and Experience:
- A Bachelors’ degree in Statistics, Computer Science, Business statistics, and Quantitative Economics.
- A certificate in data management or Analysis is an added advantage.
- At least 2 years’ experience in data management in health settings
- Familiarity with use of Microsoft Excel, ODK, DHIS2, HIBRID, Uganda EMR.
- Working knowledge of Health Management Information System (HMIS).
Note: MJAP is dedicated to inclusion and diversity, evaluating all job applicants solely based on merit, regardless of race, gender, color, national origin, religion, age, marital status, or disability. As an equal opportunity employer, MJAP does not charge applicants at any stage and is not responsible for losses from fraudulent recruitment activities.
How to Apply:
All qualified candidates are invited to apply online at the link below
Deadline: 4th December 2025
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Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 24