Job Title: Administrative & Accounts Assistant (Fresher Jobs)
Organisation: Donswift
Duty Station: Kampala, Uganda
About Organisation:
At DONSWIFT, we are more than just a company; we are your trusted partner in growth and transformation. We provide a range of business consultancy solutions to companies all over the world specifically Business Consultancy, Marketing & Research, Recruitment & Human Capital.
Key Duties and Responsibilities:
Administration & Reception
- Manage the front office and act as the first point of contact for clients, suppliers, and visitors as well as ensuring office cleanliness, and general organization.
- Handle incoming calls, emails, and correspondence professionally as well as Prepare and distribute internal communications or memos.
- Maintain office filing systems (digital and physical) including staff records, attendance, and leave schedules (if applicable).
- Support procurement of office items and manage petty cash and coordinate logistics such as deliveries, meetings, and appointments
- Manage service providers relations (cleaners, maintenance, delivery riders, etc.).
- Support recruitment logistics when new staff are needed.
Accounting & Bookkeeping
- Record daily financial transactions and maintain accurate books of accounts.
- Prepare simple financial statements (income and expenditure summaries, cash flow updates).
- Handle invoicing, receipts, and supplier payments.
- Track and reconcile bank and mobile money transactions.
- Manage payroll for any staff and ensure timely salary and statutory payments.
- File monthly tax returns (PAYE, NSSF, VAT, and income tax) with URA.
- Work with external accountant/auditor when required.
Personal Assistant Duties
- Manage the Director’s schedule, appointments, and travel plans.
- Assist in correspondence, document drafting, and filing of personal or business-related materials.
- Run occasional errands on behalf of the Director.
- Keep track of deadlines, renewals (licenses, subscriptions), and key dates.
- Provide weekly and monthly summaries on:
- Cash flow and petty cash balances.
- Expenses and outstanding payments.
- Key administrative updates and tasks accomplished
Qualifications, Skills and Experience:
- Education: Diploma in Business Administration, Accounting or a related field
- Experience: 2 years
How to Apply:
All candidates should apply online at the link below
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
Level of Education: Diploma, Associate’s Degree
Work Hours: 8
Experience in Months: 24