Job Title: Project Assistant / Administrative Officer (No Experience Jobs)
Organisation: SAFEGE – SUEZ Consulting
Duty Station: Kampala, Uganda
About Organisation:
SAFEGE – SUEZ Consulting is the engineering and consultancy branch of the SUEZ Group, a global leader in water, environment, energy, and infrastructure services.
In Uganda, SAFEGE supports the implementation of large-scale infrastructure and development projects financed by International Financial Institutions (IFIs) and implemented in collaboration with governmental entities such as NWSC and the Ministry of Water and Environment.
Job Summary: The Project Assistant will provide technical, administrative, logistical, and operational support to the project management team.
Key Duties and Responsibilities:
Administrative and Logistical Support
- Prepare and maintain project documentation, correspondence, and filing systems.
- Organize meetings, workshops, and training sessions (logistics, invitations, attendance lists, reports).
- Draft minutes, workshop summaries, and support technical reporting.
- Support the preparation of progress and monitoring reports for the Project Manager.
- Assist with visa and work permit applications for expatriate staff.
- Coordinate local transport, accommodation, and daily logistics (drivers, cars, printing, fuel, communication costs, etc.).
Procurement and Financial Support
- Support procurement processes, including preparing specifications, collecting quotations, and drafting purchase requests.
- Assist with expense tracking, petty cash, and budget monitoring.
- Ensure proper record-keeping and filing of financial and procurement documents.
Qualifications, Skills and Experience:
- Education: Bachelor’s degree or final-year student in Engineering, Business Administration, Management, or related field.
- Experience: Previous internship or experience in administrative or project support roles is an asset (not mandatory).
Skills:
- Excellent organizational and coordination skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Ability to multitask and meet deadlines in a dynamic environment.
- Strong interpersonal and communication abilities.
- Languages: Excellent level of English.
How to Apply:
Please send your candidacy to the following contact:
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: no experience required