Program Administrator Jobs – Makerere University

Job Title: Program Administrator

Organisation: Makerere University

Project Name: Africa Climate Collaborative Program

Funding Source: Mastercard Foundation

Duty Station: Kampala, Uganda

About Organisation:

Makerere University, in partnership with the Mastercard Foundation, is implementing the Africa Climate Collaborative from 2025 to 2033. The Program seeks to strengthen Africa’s preparedness and response to climate change by developing a critical mass of thought leaders capable of driving the continent’s transition to green and resilient economies. The Africa Climate Collaborative Program at Makerere University will offer fully funded scholarships to outstanding young Africans at Master’s, PhD and Post-doctoral level. Additionally, the program will offer training opportunities for Youth to gain knowledge and skills in green entrepreneurship, facilitating transitions to a green economy and promoting job creation.

Job Summary: To provide administrative support, welfare and safeguarding responsibilities to all program operations.

Key Duties and Responsibilities:

• Organize recruitment visits to create awareness and provide career guidance to potential applicants in the Program target groups;
• Support refugee applicants in equating their academic documents at the Uganda National Examination Board;
• Co-ordinate the welfare and support services for the Program Participants and staff
• Manage and regularly update students and staff records;
• Manage the Staff Leave Roster and Travel schedules;
• Establish, monitor, and manage the semester-based activity schedule for capacity building programs for students and staff;
• Support the Monitoring and Evaluation office in updating the Mastercard Foundation ETO Database;
• Establish and manage the Program-level safeguarding risks and incidents register in liaison with the Safeguarding Liaison Officer
• Establish and manage the Scholars’ disciplinary register
• Ensure administration of meetings, recording and management of the meeting records;

Qualifications, Skills and Experience:

• An Honour’s Bachelor’s degree in Humanities or Social Sciences from a recognised institution.
• Added advantage
• Certificate training in Secretarial Studies or Records Management or Office Management or Project Administration.
• A minimum of 3 years’ relevant work experience as an Administrative Assistant in a reputable research or academic organisation.
• Competencies
• Demonstrated experience in providing administrative support to research or academic programme
• Proficiency in Microsoft Office and Google Workspace to facilitate Program workflow.
• Excellent communication skills.

How to Apply:

All applications and attachments must be submitted electronically through the link below. The attachments must include the following documents;

• An application letter clearly stating the job applied for and duly signed by the applicant.
• An up-to-date curriculum vitae.
• Copies of academic certificates and transcripts.
• A minimum of three recommendation letters duly signed by the referees.

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Falsification of documents or giving false information will lead to disqualification and/or prosecution in courts of law.

The application should be addressed to:

Program Director

Africa Climate Collaborative, Makerere University P.O. Box 7062 Kampala

Deadline: 7th November 2025

To note:

• Only shortlisted candidates will be contacted.
• Makerere University is committed to creating a diverse and inclusive environment of mutual respect for all, as such the University recruits and employs without any form of discrimination.
• Reasonable accommodation shall be provided to candidates with disabilities upon request to support their participation in the recruitment process.
• Makerere University does not charge any fees at any stage of the recruitment process, including application, interview meetings, or processing of employment contracts.

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Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: 36