Job Title: Procurement Officer
Organisation: Joint Clinical Research Centre (JCRC)
Duty Station: Mbarara, Uganda
About Organisation:
The Joint Clinical Research Centre (JCRC) is an indigenous medical organization that was established in 1991 as a limited liability not-for-profit Joint-venture between the Uganda Ministry of Health (MoH), Ministry of Defense and Makerere University Medical School (now Makerere University College of Health Sciences). JCRC is located on plot 101 Lubowa Hill Off Entebbe Road P.O. Box 10005 Kampala
Job Summary: Under the direct supervision of the Director Financial Management & Operations, the Procurement Officer will assist in the efficient and effective, procurements and management of the office.
Key Duties and Responsibilities:
- Maintain a well-organized filing and documentation system for all the procurement documents processed in the department.
- Support in the preparation of specifications, terms of reference & statement of requirements in liaison with user departments.
- Take minutes of the procurement committee and secure approvals from respective approving authorities for the needs handled.
- Preparing and issuing Request for quotations or Request for Proposals.
- Initiate the evaluation of quotes and responses to bids and make appropriate recommendations to the procurement committee and users.
- Prepare Purchase orders and agreements for the respective suppliers/providers using the available ERPs.
- Monitors contractor/vendor performance to ensure compliance with all terms and conditions.
- In liaise with stores staff, verify the delivered items for completeness of requested quantities and compliance with quality specifications.
- Ensure that all payments submitted to finance are tracked with a completion checklist
- Participate in procurement activities while ensuring the set prolog standards and guidelines and segregation of duties are followed.
- Present evaluation reports to the Procurement Committee for consideration and award.
- Update the Procurement tracker and share weekly updates on all procurements to all staff
- Run terrorist checks and ensure that SAM.GOV is attached to all request before they are paid
- Take part in proper management of organizational vehicles including coordination of activities and allocation schedules as per weekly Travel Matrix to avoid shortages.
- Support the projects staff to prepare procurement documents, and provide regular updates on procurement status
- Any other duties assigned by the supervisor
Qualifications, Skills and Experience:
- The ideal candidate must hold a Bachelor’s Degree in Procurement and Logistics, Supply Chain Management, or other relevant discipline
- 3 years of experience in Procurement and bidding related work in an NGO setting
- Possession of CIPS qualification, Level 5 is desirable.
- Must be computer literate especially word, power point and Excel.
- Must be organized, able to work well under pressure, have an ability to prioritize and in a busy environment
- Able to prepare reports and should possess excellent presentation skills.
- Must have good analytical, communication and report writing skills
- Must be flexible, quick to adapt and self-motivated
- Must be a good negotiator
- Excellent oral, written communication and interpersonal skills
How to Apply:
All applications must be addressed to; The Head Human Resources, Joint Clinical Research Centre via [email protected] Strictly apply only with a cover letter, CV and academic documents combined in one PDF document labelled with the applicant’s name not exceeding 10 pages, quoting the position in the subject line i.e. Procurement Officer. Failure to follow the application procedure will lead to automatic disqualification.
Deadline: 29th October 2025
Note: JCRC is an equal opportunity employer. Any attempts to influence the recruitment process will lead to automatic disqualification. The public is further strongly advised to be vigilant about fraudsters masquerading to be recruiting on JCRC’s behalf using WhatsApp and other unofficial means of communication.
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36