Job Title: Office Administrator – 3 Positions
Organisation: Ministry of Agriculture, Animal Industry and Fisheries
Project Name: National Oil Palm Project (NOPP)
Duty Station: Masaka, Uganda
Other Locations: Mayuge and Buvuma
About Organisation:
The Government of Uganda (GoU) has received a loan from the International Fund for Agricultural Development (IFAD) towards financing a ten-year National Oil Palm Project (NOPP). The project is being implemented by the Ministry of Agriculture Animal Industry and Fisheries (MAAIF) as the Lead Project Agency, in partnership with other agencies, private sector and farmer Organisations.
Job Summary: Reporting to the Hub Plantation Manager, Office Administrator plays a key role in clerical and administrative functions of an organisation. Office Administrator shall be responsible for updating company records, scheduling meetings, managing document security, answering phones, perform administrative functions and interact with customers directly.
Key Duties and Responsibilities:
- Manage the front office and receive the organisation’s clients.
- Perform general clerical duties to include photocopying, faxing, mailing (sign for and distribute courier packages), filing, compiling, transcribing and making project meeting appointments with relevant stakeholders.
- File and retrieve organizational documents, records and reports and maintain hard copy and electronic filing system for the organisation.
- Caretake the staff office space and equipment.
- Maintain and distribute organisation staff weekly travel schedules.
- Schedule meetings/calendar events and remind the relevant persons of the meetings.
- Open, sort and distribute incoming correspondence including faxes and email.
- In liaison with the PMU Communications Officer, assist in special events, commissioning of works, product launch and annual review workshops.
- Oversee all aspects of general office coordination.
- Carry out other duties as may be assigned by the Hub Coordinator.
Qualifications, Skills and Experience:
- At least a Diploma in Secretarial and Administration Studies or a related field.
- At least five (5) years’ experience in general office responsibilities and procedures.
- Knowledge of principles and practices of organisation, planning, records management and general administration.
- Ability to operate standard office equipment including but not limited to computers, telephone systems, calculators, copiers and fax machines.
- Computer literacy in Microsoft Word, Excel, Power Point, Email and internet applications.
- Ability to follow oral and written instructions.
General Qualifications
Hub Offices will have the general responsibility for management of Project activities, working closely with the NOPP PMU, District Local Government and Management of BIDCO/Its subsidiaries in respective hubs. The team will ensure that the project is implemented according to the Loan Agreement and within the Government regulations. The Hub team will be responsible for planning, executing and reporting on the project implementation progress in respective Hubs. They will mobilize smallholder farmers to participate in oil palm production. They will provide technical support to the farmers in oil palm production and support access to production inputs by farmers. The team will keep accurate information and data on each of the farmers as required, including general farmer information, acreage, input amounts and value, to mention some.
The candidates for the positions should meet the following general qualifications:
- be a Ugandan Citizen;
- have general knowledge of project and business management with emphasis on work planning, budgeting and reporting;
- be computer literate and well versed with the use of Word, Excel and internet;
- be self-motivated and have the ability to take initiative and work with minimal supervision to meet deadlines;
- be fluent in English – written and oral and demonstrate excellent report writing skills;
- possess advanced advocacy, communication and negotiation skills and ability to work as a team member;
- be conversant with rural development strategies and gender equity;
- have a working knowledge of GOU policies, operations and reforms;
How to Apply:
Interested applicants are advised to write application letters to the Permanent Secretary, Ministry of Agriculture, Animal Industry and Fisheries, attach copies of their Curriculum Vitae and academic documents. The applications should be submitted to the Ministry Registry
Deadline: 17th November 2025
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Level of Education: Diploma, Associate’s Degree
Work Hours: 8
Experience in Months: 60