Job Title: Inventory Officer – 3 Positions
Organisation: Ministry of Agriculture, Animal Industry and Fisheries
Project Name: National Oil Palm Project (NOPP)
Duty Station: Masaka, Uganda
Other Locations: Mayuge and Buvuma
About Organisation:
The Government of Uganda (GoU) has received a loan from the International Fund for Agricultural Development (IFAD) towards financing a ten-year National Oil Palm Project (NOPP). The project is being implemented by the Ministry of Agriculture Animal Industry and Fisheries (MAAIF) as the Lead Project Agency, in partnership with other agencies, private sector and farmer Organisations.
Job Summary: Inventory Officer reports to the Hub Plantation Manager. The overall role is to coordinate, manage stores inventory, handle receipts and issuance of stores in accordance with laid down procedures and guidelines.
Key Duties and Responsibilities:
- To receive, keep, retrieve and issue stores in accordance with the established procedures.
- To advise user departments on stock levels.
- To ensure stores inventory are identified by use of unique coding system for ease of location of item and accuracy of the stores.
- To prepare reports on the performance of the stores and make recommendations for improvement.
- To manage the security and safety of the stores.
- To post and maintain stores records for receipts, issuance and items in the stock.
- To verify invoices against goods received notes.
- To undertake stock-taking and stock inspection.
- Monitor stock levels and noting any stocks which are running low and making requisitions to Procurement.
- Receive goods which have been procured, ensuring that the correct specifications have been delivered and entering items into the store according to procedures.
- Manage the operation of stores ensuring that requests by users are available at all times in sufficient quality and quantity.
- Always ensure the physical security of items in the store.
Qualifications, Skills and Experience:
- A Bachelor’s degree in Business Administration or Public Administration or Commerce/Logistics Management or Transport and Logistics Management, Procurement and logistics management or related field
- Must be computer literate and shall be required to show proof.
Experience:
- Applicant should have a minimum of five (5) years relevant working experience in Government or reputable organization.
- Experience in the management of the store’s inventory.
- A team player with high levels of integrity
- Ability to work under minimum supervision
General Qualifications
Hub Offices will have the general responsibility for management of Project activities, working closely with the NOPP PMU, District Local Government and Management of BIDCO/Its subsidiaries in respective hubs. The team will ensure that the project is implemented according to the Loan Agreement and within the Government regulations. The Hub team will be responsible for planning, executing and reporting on the project implementation progress in respective Hubs. They will mobilize smallholder farmers to participate in oil palm production. They will provide technical support to the farmers in oil palm production and support access to production inputs by farmers. The team will keep accurate information and data on each of the farmers as required, including general farmer information, acreage, input amounts and value, to mention some.
The candidates for the positions should meet the following general qualifications:
- be a Ugandan Citizen;
- have general knowledge of project and business management with emphasis on work planning, budgeting and reporting;
- be computer literate and well versed with the use of Word, Excel and internet;
- be self-motivated and have the ability to take initiative and work with minimal supervision to meet deadlines;
- be fluent in English – written and oral and demonstrate excellent report writing skills;
- possess advanced advocacy, communication and negotiation skills and ability to work as a team member;
- be conversant with rural development strategies and gender equity;
- have a working knowledge of GOU policies, operations and reforms;
How to Apply:
Interested applicants are advised to write application letters to the Permanent Secretary, Ministry of Agriculture, Animal Industry and Fisheries, attach copies of their Curriculum Vitae and academic documents. The applications should be submitted to the Ministry Registry
Deadline: 17th November 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 60