Job Title: Administrative Assistant (Fresher Jobs)
Organisation: Zembo Motorcycles
Duty Station: Kampala, Uganda
About Organisation:
Zembo Motorcycles SMC Limited is leading the African transition to electric mobility. Based in Kampala, Uganda, we provide affordable (PayGo) electric two-wheelers to low-income motorcycle-taxi drivers, most known locally as “boda-boda ”drivers. We offer a battery swapping service to our clients, enabling to swap within minutes at any of our stations.
Job Summary: The Administrative Officer at Zembo is responsible for ensuring the smooth operation of the office, providing support for administrative, HR, and finance tasks. This role requires a highly organized and detail-oriented individual with excellent communication and multitasking skills to support Zembo’s mission in transitioning to electric mobility in Africa.
Key Duties and Responsibilities:
Office Management:
- Oversee general office operations and cleanliness, including supplies management, equipment maintenance, and facility upkeep.
- Office Vendor management. Manage the relationship with key vendors like the cleaning company, lunch supplier, security company. etc.
- Coordinate office activities and culture/team building events to foster a positive work environment.
Administrative Support:
- Assist in the preparation of reports, presentations, and other documents as needed.
- Maintain organized and up-to-date filing systems for all administrative records.
- Handle incoming and outgoing mail, ensuring timely and accurate distribution.
- Process work permits for key staff when needed
- Book flights and manage overall travel expenses
HR Support:
- Assist with recruitment processes, including posting job openings, scheduling interviews, and coordinating communication with candidates.
- Support new employee onboarding, including preparing onboarding materials and conducting orientations.
- Maintain employee records and assist with HR documentation and compliance.
- Coordinate trainings
Qualifications, Skills and Experience:
- Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
- Proven experience as an administrative officer, office manager, or similar role.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Ability to work independently and as part of a team.
- High level of professionalism and confidentiality.
How to Apply:
All candidates should apply online at the link below.
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 24