Job Title: Supplies Administrator
Organisation: Watoto
Duty Station: Kampala, Uganda
About Organisation:
Watoto Church Ministries is a Church committed to celebrating Christ and caring for the community. The Church in pursuing its vision has experienced exponential growth in the past 40 years and currently comprises 17 Celebration Centers (Church campuses), 3 Children’s villages, 2 Baby Homes, an FM radio station, Schools and some farms.
Job Summary: Watoto is seeking to recruit a Supplies Administrator to manage home and office supplies through the coordination of stores operations, administrative processes, records and inventory management, quality control, and safety of supplies.
Key Duties and Responsibilities:
- Manage and revise the stores operations manual, forms and documentation.
- Lead timely updates to supplies procedures and communicate changes to Homes Administration and mothers, to ensure adaptability to team needs.
- Distribute and analyse supply request forms completed by mothers and adjust order quantities accordingly.
- Receive and verify quality and quantity of deliveries and donations.
- Manage the receipt of supplies, ensure proper offloading, and signed delivery documentation.
- Collaborate with the procurement officer to follow up on supplier deliveries, invoices, and documentation, and standardize transportation plans for village supplies.
- Oversee record-keeping and documentation to confirm accurate stock levels and inventory management.
- Coordinate the distribution of home supplies and donations as per end-user submissions.
- Oversee inventory operations, which comprises of record maintenance and periodic stock checks.
- Ensure the store is pest-free, and hazard-free to protect stock quality and quantity.
- Oversee and maintain store conditions to ensure cleanliness, safety, and organized environment.
- Prepare, generate, and deliver reports to the home’s administrator on a periodic basis.
Qualifications, Skills and Experience:
- The applicant for the role should hold at least a minimum of a bachelor’s degree in procurement and supplies management, business administration, or similar/relevant discipline.
- At least three (3) year’s working experience in a medium-sized organization.
- Proficiency in computer literacy in MS Office packages.
- Must be willing to live up to organisational values and possess strong work ethic.
- Ability to meet tight deadlines and possess People skills,
- Must be a team player, result-oriented, initiative-taking, and able to work wth minimum supervision
- Accurate record keeping and organizational skills.
How to Apply:
All suitably qualified and interested candidates can apply by visiting our website;
Go to Apply for a job section
- Under that, view the Job Role and click on the link that reads; Apply
- Fill out the form that will be open and submit after all sections have been filled.
- Submit your CV, academic and professional documents, and a cell/pastor’s recommendation letter to [email protected] (Subject Line: Job Title First Name, Last Name)
Deadline: 22nd September 2025
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: 36